Senior Administrative & Operations Specialist

UTSW; Dallas (TX); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

PPO medical plan — day one

Paid Time Off — day one

Retirement Programs

Paid Parental Leave

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

UT Southwestern Medical Center in Dallas, TX seeks a Senior Administrative Assistant II to support the division's faculty and research staff. You will manage calendars, coordinate travel and expenses, handle supplies, help prepare presentations, host conferences, and oversee time editing and scheduling of clinical faculty.

The ideal candidate is detail-oriented, highly organized, with strong written and verbal communication, confidentiality, and a proactive problem-solving approach.

Qualifications

• High School Diploma or equivalent.
• 4 years related work experience or higher education in lieu.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work and fill in for the office receptionist as needed.
• Schedules and organizes meetings, travel, conferences and department activities.
• Composes and processes documents following established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes personnel and purchasing transactions per institutional policies.
• Determines work priorities and monitors progress toward deadlines.
• Ensures document retention processes are followed.

Skills

Calendar management

Travel coordination

Presentation prep

Scheduling

Communication skills

Confidentiality

Customer service

Education

High School Diploma

Job description

UT Southwestern Medical Center in Dallas, TX seeks a Senior Administrative Assistant II to support the division's faculty and research staff. You will manage calendars, coordinate travel and expenses, handle supplies, help prepare presentations, host conferences, and oversee time editing and scheduling of clinical faculty.

The ideal candidate is detail-oriented, highly organized, with strong written and verbal communication, confidentiality, and a proactive problem-solving approach.