Senior Administrative Operations Lead

Florida International University; Miami (FL); Vor Ort; USD 50.000 - 55.000; Vollzeit

Zusammenfassung

Florida International University in Miami, FL, is hiring to manage and coordinate the administrative and business operations of the Institute of Environment at Biscayne Bay Campus.

The role provides leadership for administrative processes, budget-related transactions, procurement activities, travel administration, vendor management, and support services to ensure efficient, compliant operations aligned with the institute's mission.

Qualifikationen

• Bachelor's degree or equivalent combination of education and/or experience.
• Minimum of 3 years of office or related experience providing administrative support, or 7 years of related experience.

Aufgaben

• Serve as primary administrative liaison for the Institute at Biscayne Bay Campus, coordinating support for faculty, staff, students, visitors, and external stakeholders.
• Manage and oversee travel administration for Institute personnel, ensuring compliance with university policies and coordinating reimbursements.
• Gather and maintain data on Biscayne Bay activities related to research, outreach and education; assist with report development.
• Coordinate procurement and contracting activities for the Institute in coordination with Procurement Services; initiate contractual agreements.
• Oversee vendor onboarding and payment administration; ensure timely processing of invoices and adherence to procurement requirements.
• Encumber subcontract funds and process invoices; manage honorarium payments for external participants and visiting collaborators.
• Coordinate administrative and logistical support for leadership meetings, events, and strategic initiatives; supervise student employees.

Kenntnisse

Administrative support

Budget management

Procurement coordination

Ausbildung

Bachelor's degree

Jobbeschreibung

Florida International University in Miami, FL, is hiring to manage and coordinate the administrative and business operations of the Institute of Environment at Biscayne Bay Campus.

The role provides leadership for administrative processes, budget-related transactions, procurement activities, travel administration, vendor management, and support services to ensure efficient, compliant operations aligned with the institute's mission.