Senior Administrative & Operations Coordinator

HollyFrontier Corporation; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Paid Time-Off

401(k) Retirement Plan with match

Educational Reimbursement

Parental Bonding Time

Employee Discounts

Job summary

HF Sinclair is seeking a Senior Administrative Assistant to deliver advanced administrative support across the department and assist in technical support of operations. The role involves preparing complex documents, coordinating mail, schedules, and purchases, and maintaining records with strict accuracy.

Ideal candidates have five years of on-the-job experience, strong organizational and communication skills, and proficiency in Word, Excel, Access, and payroll/purchasing systems.

Qualifications

• Requires five years of on-the-job experience; some refinery locations may require related experience.
• Strong command of word processing, databases, spreadsheets and related software; familiarity with payroll and purchasing systems.

Responsibilities

• Provide advanced administrative support to department operations.
• Process and distribute complex correspondence, reports, invoices, and documents.
• Manage daily office tasks: faxes, copying, filing, travel arrangements, and scheduling.
• Coordinate mail, couriers, and deliveries; maintain supplies and equipment.
• Prepare, analyze data and generate reports as needed.
• Support inter-department coordination and project communications.
• Research and implement administrative policies and procedures.
• Edit and design presentations, brochures, newsletters and charts.
• Respond to complex inquiries; screen calls for management.
• Maintain document control and record keeping; back up other staff.

Skills

Word processing

Database

Spreadsheets

Access

Payroll systems

Purchasing systems

Office management

Organization

Communication

Time management

Analytical skills

SAP

EMPAC

Education

High School Diploma or equivalent

Associates Degree preferred

Tools

SAP

EMPAC

Job description

HF Sinclair is seeking a Senior Administrative Assistant to deliver advanced administrative support across the department and assist in technical support of operations. The role involves preparing complex documents, coordinating mail, schedules, and purchases, and maintaining records with strict accuracy.

Ideal candidates have five years of on-the-job experience, strong organizational and communication skills, and proficiency in Word, Excel, Access, and payroll/purchasing systems.