Senior Administrative & Operations Coordinator

Sunrise Systems, Inc.; Beaverton (OR); On-site; USD 52,000 - 76,000; Full time

Job summary

Sunrise Systems, Inc. is seeking a Senior Administrative Assistant in Beaverton to support leaders across a fast-paced, global environment. The role emphasizes organization, proactive communication, and handling confidential information with discretion.

You will manage calendars, travel, meetings, budgets, and document preparation, while coordinating cross-functional support and ensuring timely completion of tasks for senior leaders and teams.

Qualifications

• Bachelor's degree in business or related field.
• Minimum of 3 years of administrative work experience.
• Ability to work effectively with a variety of personalities including senior level executives.
• Proven ability to work in a fast-paced, results-oriented environment with high ambiguity.
• Proven ability to handle highly confidential information.
• Ability to work independently and take initiative to follow-through.
• Experience with budgeting is strongly preferred.
• Proficiency in MS Office Suite and virtual meeting tools (Zoom / MS Teams); Keynote a plus.
• AI tools like ChatGPT or Microsoft Copilot a plus.
• Occasionally able to work outside of core business hours.

Responsibilities

• Manage complex calendars for leaders you support.
• Book travel arrangements and itineraries.
• Plan meetings and events including budgeting, catering, and agendas.
• Prepare expense reports and track budgets; process invoices.
• Prepare and edit documents; create high-quality PowerPoint/Keynote presentations.
• Write and edit communications; manage distribution lists as needed.
• Coordinate team space planning and moves; assist with budgeting.

Skills

Communication

Time management

Organization

Prioritization

Budgeting experience

Confidential information handling

Education

Bachelor's degree in business or related field

Tools

MS Outlook

PowerPoint

Word

Excel

Zoom

MS Teams

Keynote

ChatGPT

Microsoft Copilot

Job description

Sunrise Systems, Inc. is seeking a Senior Administrative Assistant in Beaverton to support leaders across a fast-paced, global environment. The role emphasizes organization, proactive communication, and handling confidential information with discretion.

You will manage calendars, travel, meetings, budgets, and document preparation, while coordinating cross-functional support and ensuring timely completion of tasks for senior leaders and teams.