Senior Administrative & Operations Assistant

Jewish Federation of Cincinnati; Cincinnati (OH); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off (vacation/sick/holidays)

HSA/FSA options

Professional development programs

Collaborative work environment

Job summary

Jewish Federation of Cincinnati is seeking a Senior Administrative Assistant to join the Shared Business Services team. This full-time, in-office role supports the Managing Director and SBS staff, handles confidential materials, performs light accounting, and coordinates meetings and travel.

You will manage invoices, vendor records, and archiving while ensuring timely, accurate work in a fast-paced environment.

Qualifications

• Experienced administrator with strong office and project management skills.
• Strong critical thinking and problem-solving abilities.
• Excellent oral and written communication skills.
• Adheres to confidentiality and maintains professional integrity.
• Excellent organizational skills with attention to detail.
• Professional demeanor with outstanding customer service.
• Initiative and ownership of assigned projects.
• Ability to multitask, prioritize, and meet deadlines.
• Team-oriented with a proactive, positive attitude.
• Ability to work independently in a fast-paced environment.
• Follows standard filing procedures and prepares effective documentation.
• Willingness to occasionally work extra hours.

Responsibilities

• Provide primary administrative support to the Managing Director and SBS staff.
• Perform light accounting tasks including billing and deposits.
• Create and mail monthly and bi-monthly client invoices.
• Maintain vendor records in Bill.com and various databases.
• Complete monthly bank and card reconciliations as needed.
• Assist with planning yearly departmental retreat; arrange venue and activities.
• Answer calls and direct or take messages.
• Schedule meetings with volunteers and professionals and prepare agendas.
• Coordinate meeting logistics, minutes, materials, and food orders.
• Archive documents and manage offsite storage.
• Handle incoming correspondence and distribution.
• Run errands, arrange travel, and greet visitors.
• Support accountants with mailings and acknowledgments.
• Procure office supplies and assist on special projects as assigned.

Skills

Office management

Critical thinking

Communication skills

Confidentiality

Organization

Customer service

Initiative

Multitasking

Teamwork

Independent work

Filing procedures

Overtime willingness

Microsoft Office

Education

High school diploma

3+ years administrative support experience

MS Office proficiency

QuickBooks experience

Blackbaud Financial Edge experience

Tools

QuickBooks

Blackbaud Financial Edge

Job description

Jewish Federation of Cincinnati is seeking a Senior Administrative Assistant to join the Shared Business Services team. This full-time, in-office role supports the Managing Director and SBS staff, handles confidential materials, performs light accounting, and coordinates meetings and travel.

You will manage invoices, vendor records, and archiving while ensuring timely, accurate work in a fast-paced environment.