Senior Administrative Assistant

JLive; Cincinnati (OH); On-site; USD 40,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off

Professional development opportunities

Fitness center membership + café & spa

Job summary

JFC in Cincinnati is seeking a Senior Administrative Assistant for a full‑time, in‑office role. You will support the Managing Director and SBS staff, handle confidential material, and coordinate a wide range of administrative tasks five days a week.

The position requires strong office and project management skills, excellent communication, and a disciplined approach to confidentiality. Proactive multitasking, attention to detail, and a customer‑service oriented demeanor are essential.

Qualifications

• Minimum high school diploma or GED required.
• Strong computer skills including MS Office.
• 3+ years of administrative support experience.
• Accounting experience a plus; familiarity with QuickBooks/Blackbaud FE helps.
• Ability to maintain confidentiality.

Responsibilities

• Provide admin support to MD and SBS staff.
• Handle light accounting tasks like billing and deposits.
• Create and mail invoices monthly and bi-monthly.
• Maintain vendor records in Bill.com and databases.
• Perform monthly bank and credit card reconciliations.

Skills

Office admin

Project management

Communication

Confidentiality

Time management

Team player

Multitasking

Education

High school diploma

GED

Tools

Microsoft Office

QuickBooks

Blackbaud Financial Edge

Bill.com

Job description

Position: Senior Administrative Assistant

Location: Cincinnati

Pay Range: $29 - $31 per hour

WHO ARE WE?

JFC connects our community, solves big problems, and stewards community resources. We welcome all cultural backgrounds and faiths including those of every socioeconomic status, race, gender, national background, sexual orientation, gender identity, and physical, mental, and developmental ability. Grounded in Jewish values, together with you, our volunteers, and partner organizations, we support the vulnerable, nurture connections with Israel and Jewish communities globally, and protect and energize Jewish life. We feed the hungry, comfort the sick, care for elderly, and educate our youth. We are your community’s organization problem-solvers and opportunity-makers, committed to ensuring the strength and quality of Jewish life for our children and our children’s children.

POSITION SUMMARY

This is a full-time, in-office, hourly position reporting to the Accounting and Finance Manager, who oversees centralized processes. The Senior Administrative Assistant supports multiple departmental employees across a wide range of tasks, handles confidential and time-sensitive material, and responds promptly to ad hoc requests. The role requires familiarity with a variety of administrative concepts, practices, and procedures, and is based at the JFC office five days a week.

ESSENTIAL FUNCTIONS

• Provide primary administrative support to the Managing Director and all SBS department staff
• Perform light accounting work, such as customer billing and deposit scanning
• Create & Mail monthly and bi-monthly invoices for clients as needed.
• Maintain vendor records in Bill.com, accounting systems, and databases including onboarding new vendors, collecting W-9s, and updating addresses as needed
• Complete monthly bank & credit card reconciliations for clients as needed.
• Assist with planning yearly departmental retreat, including venue, food and activities.
• Answer phone calls, directing callers to the appropriate person or taking messages
• Schedule meetings with volunteers and professionals
• Coordinate meeting logistics, including location, agendas, minutes and other materials, copying and distribution, room setup, and food and beverage orders
• Coordinate and perform periodic archiving of documents, and manage offsite storage needs
• File and retrieve corporate documents, records, and reports
• Open, sort, and distribute incoming correspondence, including mail, faxes, and email
• Run departmental errands, including trips to the bank and client locations
• Make travel arrangements
• Prepare for and greet visitors
• Support accountants with mailings and acknowledgment letters
• Purchase office supplies for departmental staff
• Perform other duties as assigned

CANDIDATES SHOULD HAVE THE FOLLOWING SKILLS AND EXPERIENCE

• Experienced administrator with strong office and project management skills
• Strong critical thinking skills
• Excellent oral and written communication skills
• Strong work ethic, with respect for and adherence to confidentiality expectations
• Excellent organizational skills and consistent attention to detail
• Professional, pleasant demeanor with outstanding customer service skills
• Initiative and ownership of assigned projects and duties
• Ability to multitask, prioritize, and meet deadlines
• Team-oriented approach, upbeat attitude, and enthusiasm for the work
• Ability to work independently and as part of a team in a fast-paced, high-volume environment, with an emphasis on organization, accuracy, and timeliness
• Ability to follow standard filing procedures
• Willingness to occasionally work extra hours

POSITION QUALIFICATIONS

• High school diploma or GED
• At least three years of administrative support experience
• Strong computer skills, including Microsoft Office (Word, Excel, Access, PowerPoint, and Outlook)
• Accounting experience a plus
• Experience with QuickBooks and Blackbaud’s Financial Edge a plus

BENEFITS WE OFFER

• Robust Medical, Dental, and Vision insurance with employee health and wellness plan
• Talent Management & Professional Development programs and learning opportunities.
• Competitive 401(k) program with company match and additional contribution opportunities
• Complimentary single membership to the Mayerson JCC Fitness Center + Discounts to the onsite Café and Spa
• Incredible Paid Time Off: 15 days’ vacation, 12 days of sick, and up to 10 paid Jewish Holidays per year (in addition to federal holidays)
• F.S.A, Employer Matched H.S.A, life insurance, Voluntary Short-Term/Long-Term Disability Insurance, 529 College Savings Plan, Legal Shield plan
• Fun, collaborative, business-casual work environment

This position description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in the above position.