Senior Administrative & Office Operations Specialist

VisLab (an Ambarella Inc. company); Kentucky; On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

RSU grants

Competitive benefits

Job summary

VisLab (an Ambarella Inc. company) is seeking an Administrative Assistant to support the executive and administrative teams in Kentucky. The role focuses on travel coordination, office operations, event support, and comprehensive record-keeping, enabling efficient day-to-day management.

The candidate will handle calendars, prepare reports, and assist with space planning and facility improvements. The position requires strong communication, multitasking and proficiency in Microsoft Office.

Qualifications

• Associate's degree with 2-4 years admin or bachelor's with 1-2 years experience.
• Strong communication and organizational skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to multitask and pay attention to detail.
• Comfortable lifting up to 20 lbs.

Responsibilities

• Manage domestic and international travel arrangements, including flights, hotels, car rentals, airport transfers, visas, and related billing.
• Support the daily operations of the administrative team, ensuring the office remains organized and efficient.
• Assist with space planning, office improvements, office buildouts, and facility management.
• Assist with company events.
• Develop and maintain record-keeping systems and create and distribute reports.
• Manage multiple calendars, including scheduling appointments and conferences.
• Perform other duties and special projects as assigned.

Skills

Communication

Organizational skills

Multitasking

Attention to detail

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Job description

VisLab (an Ambarella Inc. company) is seeking an Administrative Assistant to support the executive and administrative teams in Kentucky. The role focuses on travel coordination, office operations, event support, and comprehensive record-keeping, enabling efficient day-to-day management.

The candidate will handle calendars, prepare reports, and assist with space planning and facility improvements. The position requires strong communication, multitasking and proficiency in Microsoft Office.