Senior Administrative Manager - Office of Executive Vice Dean

New York University; New York (NY); On-site; USD 90,000 - 110,000; Full time

Job summary

New York University seeks a Senior Administrative Manager for the Office of the Executive Vice Dean in the College of Dentistry. You will oversee all operational functions, lead strategic planning, manage the office budget and facilities, and coordinate projects, HR and faculty affairs.

You will represent the EVP at internal and external meetings, supervise staff, monitor milestones, and ensure efficient use of resources while maintaining confidentiality and high service standards.

Qualifications

• Bachelor's degree required.
• 5+ years in academic or finance administration.
• Experience managing office operations and coordinating events.

Responsibilities

• Oversee all operational functions for the Executive Vice Dean.
• Lead budgeting, facilities, and project management for the office.
• Coordinate HR and faculty affairs; support strategic initiatives.

Skills

Budget management

Data analysis

Event planning

Staff supervision

Stakeholder communication

Education

Bachelor's degree

Master's degree (preferred)

Tools

Word

Excel

PowerPoint

Job description

Senior Administrative Manager - Office of Executive Vice Dean

Posting Number: 2026-16086

Job Details

• Location: US-NY-New York
• Hybrid Remote Work Classification: Fully Onsite: 100% Onsite
• Department: Finance and Administration
• School/Division: College of Dentistry (DN1032)
• Compensation Grade: Band 53
• Union: N/A
• FT/PT: Full-Time
• Category: General Office Administration

Position Summary

Oversee and manage all operational functions and activities for the Executive Vice Dean. Provide leadership and direction for strategic planning initiatives and serve as a key member of the College of Dentistry's Dean's Office, including the office's budget and financial planning, facilities, project management, human resources and faculty affairs, clinical affairs and administration. Represent the Executive Vice Dean at selected internal and external meetings with faculty, staff, students, alumni, senior university administrators, consultants, and government and community leaders. Manage and advise the Executive Vice Dean and office staff on day-to-day operations, identifying priorities, resolving complex issues, and ensuring efficiency and effectiveness and optimizing use of available resources. Monitor linkages with senior administrative officers to ensure to ensure effective communication and responsiveness. Provide oversight for all ongoing projects supporting the team's agenda, ensuring initiatives remain aligned with objectives, milestones, timelines, and established measures of success. Develop, plan and administer special events, strategic pathways retreats, and activities and meetings for other high-level groups to advance strategic goals. Serve as the primary liaison for the team with internal and external constituents, resolve issues, and provide strategic and tactical guidance and direction for departmental activities.

Qualifications

• Required Education: Bachelor's Degree
• Preferred Education: Master's Degree higher education, public administration, public health or related field
• Required Experience: 5+ years of relevant experience in academic or finance administration or an equivalent combination. Must include experience managing office operations, planning and implementing special events and activities, and collecting and analyzing data.
• Preferred Experience: 5+ years experience with higher education and/or healthcare administration.
• Required Skills, Knowledge and Abilities: Excellent organizational, communication, interpersonal, and analytical skills. Ability to communicate sensitive information verbally and in writing to individuals at all levels. Ability to take initiative and manage a variety of tasks and projects simultaneously. Ability to generate creative ideas and work independently. Ability to act in a professional and confidential manner with all levels of employees and outside groups and effectively respond to simultaneous requests and projects. Ability to manage budgets. Ability to develop, implement and interpret policies and procedures, operational and staff supervision. Excellent problem-solving skills. Excellent customer service skills. Highly creative with the ability to develop new ideas for events. Ability to prioritize and execute multiple tasks, meet deadlines and work in a rapidly changing environment requiring flexibility. Willingness to take responsibility and the capacity to function well with minimal oversight. Intelligence, flexibility, and creativity. Good judgment, tact, diplomacy, discretion, and ability to maintain confidence. Appropriate level proficiency with word processing and spreadsheet applications, (Microsoft Word, Excel, Powerpoint).

Additional Information

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $90,000.00 to USD $110,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.