Senior Administrative Liaison – Emergency Services

Harnett County Business and Education Partnership; Lillington (NC); On-site; USD 60,000 - 69,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Free health clinic

Job summary

Harnett County Emergency Services is seeking a senior administrative professional to provide high-level support, coordinate departmental activities, and manage documentation and records. You will assist with personnel actions, purchasing, payroll, and financial processes while serving as a liaison to County officials and public safety partners.

The role requires independent judgment, confidentiality, and the ability to manage multiple priorities in a public safety environment.

Qualifications

• Associate degree in business administration, public administration, office administration, accounting, finance, emergency services, or related field.
• Four (4) years of progressively responsible administrative, executive support, office management, finance, or related experience.
• Experience utilizing Microsoft Office applications and electronic document, scheduling, and records management systems.
• Preferred experience or working knowledge of human resources practices and procedures, including personnel policies, employee records management, hiring and onboarding processes, benefits administration, and other HR-related paperwork.
• Familiarity with maintaining confidential personnel information and ensuring compliance with established policies and procedures is preferred.
• Possession of a valid North Carolina driver's license.
• Possession of FEMA ICS‑100, ICS‑200, IS‑700, and IS‑800 within twelve (12) months of employment.
• Possession of FEMA ICS‑300 & 400 preferred. Can obtain after employment.
• Or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

Responsibilities

• Provides senior-level administrative support for Emergency Services and assists with coordinating departmental activities, priorities, meetings, schedules, and administrative workflow.
• Prepares, reviews, and maintains correspondence, reports, presentations, meeting materials, agendas, minutes, forms, records, and other departmental documentation.
• Coordinates and processes departmental human resources documentation, including recruitment and hiring paperwork, personnel actions, performance evaluations, disciplinary documentation, employee status changes, and other personnel records; maintains confidentiality and coordinates with County Human Resources as necessary.
• Serves as backup to the Emergency Services Finance Administrator and assists with financial, purchasing, payroll, personnel, and other administrative functions as needed to ensure continuity of operations.
• Coordinates meetings, appointments, departmental activities, and special events and assists with documenting and tracking assignments, deadlines, and follow-up actions.
• Maintains and organizes departmental files, personnel records, contracts, correspondence, reports, and other official records and documentation.
• Conducts research, gathers information, and assists with the preparation of reports, recommendations, presentations, special projects, and other departmental initiatives.
• Serves as an administrative liaison with County departments, employees, public safety agencies, partner organizations, vendors, and the general public.
• Supports Emergency Operations Center and departmental operations during emergencies, planned events, exercises, and other activations as assigned.
• Performs other related duties as assigned.

Skills

Executive support

Administrative support

Office management

Microsoft Office

Communication skills

Education

Associate degree in business/public/office administration

Tools

Microsoft Office Suite

Electronic document management

Job description

Harnett County Emergency Services is seeking a senior administrative professional to provide high-level support, coordinate departmental activities, and manage documentation and records. You will assist with personnel actions, purchasing, payroll, and financial processes while serving as a liaison to County officials and public safety partners.

The role requires independent judgment, confidentiality, and the ability to manage multiple priorities in a public safety environment.