Senior Administrative Lead - Campus Operations

Kamehameha Schools; Honolulu (HI); Sur place; USD 37 000 - 50 000; Plein temps

Résumé du poste

Kamehameha Schools is seeking a highly organized Senior Administrative Assistant to support the Operations team, including Trades, Custodial, and Grounds. You will manage RFAs, POs, budgets, and vendor activities, ensuring efficient day-to-day operations for haumāna, faculty, staff, and community.

The role emphasizes confidential document management, calendar coordination, travel arrangements, and cross-team collaboration to maintain safe, well-maintained campuses and a welcoming environment.

Qualifications

• Associates Degree or higher with 5+ years of administrative experience.
• Ability to handle confidential and sensitive information.
• Strong organizational and self-initiative skills to coordinate multiple assignments.
• Ability to work flexible hours and meet deadlines.
• Experience with budgeting, travel arrangements and procurement processes.

Responsabilités

• Manages calendar for division/department leaders and meeting logistics.
• Prepares and audits purchase requisitions and purchase orders.
• Coordinates travel arrangements and staff development reimbursements.
• Attends meetings and records minutes with follow-up actions.
• Oversees division procurement and vendor coordination.

Connaissances

Calendar management

Vendor coordination

Budget tracking

Procurement

Confidential info

Meeting minutes

Organization

Communication

Formation

Associate Degree

Outils

JDE

Sharepoint

Description du poste

Kamehameha Schools is seeking a highly organized Senior Administrative Assistant to support the Operations team, including Trades, Custodial, and Grounds. You will manage RFAs, POs, budgets, and vendor activities, ensuring efficient day-to-day operations for haumāna, faculty, staff, and community.

The role emphasizes confidential document management, calendar coordination, travel arrangements, and cross-team collaboration to maintain safe, well-maintained campuses and a welcoming environment.