Operations Admin Lead – Budgets, Procurement & Scheduling

Kamehameha Schools; United States; On-site; USD 37,000 - 50,000; Full time

Job summary

Kamehameha Schools is seeking a highly organized Senior Administrative Assistant to support the Operations team, including Trades, Custodial, and Grounds. You will manage RFAs, process POs, coordinate purchases and vendor activities, and track budgets and documentation.

You will provide confidential administrative support to division leaders, prepare travel arrangements, reimbursements, and maintain records.

Qualifications

• Associates Degree required; minimum 5 years of administrative or related experience.
• Ability to handle confidential information and coordinate multiple priorities.
• Strong organizational and communication skills with attention to detail.

Responsibilities

• Manage calendars for division/department leaders and coordinate meetings and minutes.
• Prepare and track purchase requisitions, contracts and procurement documents.
• Process purchase orders and coordinate vendor activities and travel arrangements.
• Assist with budget reconciliations, expense reports and staff development travel.
• Maintain documentation and handling of confidential correspondence and records.

Skills

Organizational skills

Attention to detail

Communication

Education

Associates Degree

Tools

PowerPoint

Visio

SharePoint

Job description

Kamehameha Schools is seeking a highly organized Senior Administrative Assistant to support the Operations team, including Trades, Custodial, and Grounds. You will manage RFAs, process POs, coordinate purchases and vendor activities, and track budgets and documentation.

You will provide confidential administrative support to division leaders, prepare travel arrangements, reimbursements, and maintain records.