High School Administrative Coordinator

Kamehameha Schools Trustees of the Estate of Bernice Pauahi Bishop dba Kamehameha Schools; United States; On-site; USD 40,000 - 56,000; Part time

Job summary

Kamehameha Schools is seeking an Administrative Coordinator to lead daily attendance tasks for the 9th & 10th grade unit at the Kapalama campus. This temporary role requires the ability to manage multiple tasks, learn the student information system, and support students and families within a dynamic team, while aligning with school policies.

The position emphasizes administrative duties, budget handling, HR-related processes for new hires, travel coordination, and cross-training to support

Qualifications

• High School Diploma or equivalent required.
• 3+ years of administrative or related experience preferred.
• Strong written and verbal communication skills.

Responsibilities

• Provide general admin support across departments.
• Manage calendars and coordinate meetings and events.
• Handle correspondence and route information appropriately.
• Assist with department budget tasks and expense reimbursements.

Skills

Administrative support

Calendar management

HR processes

Data entry

Team collaboration

Education

High School Diploma/Equivalent

Tools

PC applications (Word, Excel, PowerPoint)

Job description

Job Posting Title High School Administrative Coordinator

Employee Type Temporary (Fixed Term)

Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Kamehameha Schools is seeking an Administrative Coordinator to lead daily attendance responsibilities for our 9th & 10th grade unit office at our Kapalama campus! We are looking for someone who has experience with supporting various needs of our students and families, is able to learn and utilize our online student information systems, and thrives in a vibrant and dynamic team-oriented environment! This position requires the ability to work on various tasks simultaneously while understanding and adhering to school policy and procedures around attendance.

This is a temporary position for the 26-27 school year. Benefits are offered to employees who meet the applicable eligibility requirements.

Job Summary

Essential Responsibilities

• Administration
• Provides general administrative support to different departments.
• Manages the calendar of department leaders and office space, scheduling meetings and events.
• Receives and screens incoming messages and correspondence. Provides information and responds to inquires. Disseminates information internally.
• Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
• May be responsible for the preparation and maintenance of all aspects of the department budget, including handling purchase requisitions, purchase orders, reimbursement claims, preparing monthly reconciliations, and budget reports.
• Establishes and maintains files, many confidential in nature that may include HR/personnel, payroll, student records, and general office files.
• May handle and coordinate all HR related processes and documentation for new hires.
• Communicates and provides information for visitors and outside sources.
• Coordinates and arranges travel and helps plan all aspects of department events.
• Assists in preparing reports needed by the department.
• Provides back up to other administrative staff and cross trains.
• Trains and assists other administrative support staff.
• Coordinates facility repair, responding to inquiries and routing them to necessary staff/vendors for resolution.
• May serve as the central resources and file manager for all division correspond

Position Requirements

Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed.

• High School Diploma/Equivalent.
• Minimum of 3 years of administrative or directly related experience.
• Ability to work flexibly.
• Good written, verbal, and interpersonal skills.
• Good organizational skills.
• Ability to work with general office equipment.
• Proficient in PC applications including word processing, spreadsheets, and multimedia presentations.
• Ability to handle confidential information.
• Ability to train other administrative staff.
• Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.

Preferred Qualifications

• Experience working in an educational setting.
• Familiarity of KS organization including internal policies, procedures and practices.

Physical Requirements

Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear. Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds. Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.

Working Conditions

Work is conducted in an office environment and may require work to be conducted in non-standard workplaces. Work is typically conducted Monday through Friday at normal business hours.

Disclaimer

Disclaimer : The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.

Federal law requires employers to provide reasonable