Senior Administrative & Grants Coordinator

North Slope Borough — Public Works; Utqiaġvik (AK); On-site; USD 42,000 - 64,000; Full time

Job summary

North Slope Borough — Public Works is seeking a coordinator to handle administrative and clerical accounting tasks for an assigned department in Alaska. You will manage files, supervise clerical staff, process invoices, and support grant applications and budgets.

The role includes preparing reports, assisting with timesheets, attending meetings, and coordinating travel. A high school diploma or GED with clerical experience is required, with possible on-call duties and strict confidentiality

Qualifications

• High school graduate or GED, or 12 years of education with related work experience.
• Four years of clerical work experience.
• Must be able to obtain a valid Alaska driver''s license within probationary period (not for Public Works Airports & Landfills).
• Criminal background, fingerprinting and Safety TSA test required for AOA badge to operate on airport premises (Search and Rescue only).
• Health Dept: criminal history background check and tuberculosis documentation may be required.
• North Slope Borough is an alcohol- and drug-free workplace.

Responsibilities

• Updates and tracks electronic and paper files, records, and reports; maintains file integrity and confidentiality per Department policies.
• Oversees day-to-day office activities; trains and coordinates clerical staff; monitors document preparation for accuracy; supervises supplies inventory; processes invoices for payment.
• Assists with staff training programs and client services; enters information into computer tracking systems; prepares and proofs documents for distribution.
• Assists in preparing grant applications and coordination of grant and state programs; helps develop, revise, and monitor budgets.
• Prepares and assembles reports; may prepare timesheets and keep daily attendance records; maintains department document logs.
• Compiles statistics, attends meetings, and transcribes minutes; coordinates travel, meetings, and appointments; serves as liaison between agencies and programs.
• Maintains confidentiality of department missions and may support non-traditional hours including evenings, holidays, weekends, and 24-hour on-call status (Search and Rescue only).

Skills

Records management

Budgeting

Fund accounting

Using computers and software

Report writing

Education

High school diploma or GED

12 years education or related work

Job description

North Slope Borough — Public Works is seeking a coordinator to handle administrative and clerical accounting tasks for an assigned department in Alaska. You will manage files, supervise clerical staff, process invoices, and support grant applications and budgets.

The role includes preparing reports, assisting with timesheets, attending meetings, and coordinating travel. A high school diploma or GED with clerical experience is required, with possible on-call duties and strict confidentiality