Senior Administrative Coordinator, Student Affairs

The University of Tennessee Health Sciences – College of Medicine; Memphis (TN); On-site; USD 40,000 - 52,000; Full time

Job summary

The University of Tennessee Health Sciences – College of Medicine in Memphis seeks an Administrative Associate 3 to support the Office of Student Affairs. This role serves as the primary contact for students, faculty, and administrators working with the Associate Dean for Student Affairs & Admissions, the Assistant Deans, and the Director of Student Affairs.

Responsibilities include managing calendars, scheduling, event planning, report preparation, and handling confidential student information.

Qualifications

• High School Diploma or GED is required.

Responsibilities

• Assists in the day-to-day operations of the Office of Student Affairs.
• Manages incoming correspondence and disseminates to appropriate recipients; processes communication for the Associate Dean, Assistant Deans, and Student Affairs Director.
• Schedules and accepts appointments with students, faculty, administration, and non-UT personnel for student-related issues.
• Manages the departmental and Associate Dean’s calendar and event scheduling. Sets up events, creates presentations, and takes meeting notes.
• Collates information from evaluations and prepares drafts of Medical School Performance Evaluation.
• Coordinates and implements career planning activities and workshops for medical students at various years.
• Refers and schedules students for counseling sessions with the Associate and Assistant Dean of Student Affairs.
• Assists in student activities throughout the year.
• Prepares travel forms for the Office of Student Affairs and related events.
• Maintains and manages electronic filing systems of confidential and non-confidential correspondence and reports.
• Performs other related duties as assigned.

Skills

Organization

Verbal communication

Written communication

Independent work

Confidentiality

Microsoft Office

PowerPoint

Teams

Zoom

Education

High School Diploma or GED

Tools

Doodle Pro

Microsoft Office

Microsoft PowerPoint

Microsoft Teams

Zoom

DASH

Job description

The University of Tennessee Health Sciences – College of Medicine in Memphis seeks an Administrative Associate 3 to support the Office of Student Affairs. This role serves as the primary contact for students, faculty, and administrators working with the Associate Dean for Student Affairs & Admissions, the Assistant Deans, and the Director of Student Affairs.

Responsibilities include managing calendars, scheduling, event planning, report preparation, and handling confidential student information.