Radiology Administrative Operations Specialist

Dev; Palo Alto (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Stanford University’s Radiology Department is seeking an Administrative Associate 3 to provide administrative support with limited supervision. You may lead other administrative staff and manage complex calendars, travel arrangements, and financial transactions.

The role requires a high school diploma with four years of administrative experience or an equivalent combination. Strong computer and communication skills are essential to ensure accurate documents, reports, and coordinating events.

Qualifications

• Advanced computer skills and demonstrated experience with office software and email applications.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.

Responsibilities

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.

Skills

Advanced computer skills

Office software

Email applications

Organizational skills

Attention to detail

Verbal communication

Written communication

Customer service

Interpersonal skills

Prioritization

Multi-tasking

Ownership of projects

Sound judgment

Education

High school diploma

4-year college degree preferred

Job description

Stanford University’s Radiology Department is seeking an Administrative Associate 3 to provide administrative support with limited supervision. You may lead other administrative staff and manage complex calendars, travel arrangements, and financial transactions.

The role requires a high school diploma with four years of administrative experience or an equivalent combination. Strong computer and communication skills are essential to ensure accurate documents, reports, and coordinating events.