Remote Research Administrator - Pre/Post Award Expert

Stanford University

Palo Alto (CA)

Hybrid

USD 100,653 - 116,979

Full time

14 days+

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Job summary

Stanford University is seeking a Research Administrator (RA) within the Engineering Research Administration group to manage pre- and post‑award activities on sponsored projects and provide a full range of administrative tasks. The role supports federal, foundation, and industrial awards, with remote, hybrid, or on‑site work options.

You will prepare proposals, budgets, and reports, liaise with PIs and ORS, monitor cost transfers, and ensure compliance with policies.

Qualifications

Bachelor’s degree and three years of relevant experience.
Strong knowledge of governmental regulations.
Ability to interpret and communicate policies and procedures.
Excellent oral, written, and communication skills.
Proficiency in Excel and web-based tools.
Solid accounting skills and principles.
Must complete Cardinal Research Administration Foundational Training I and II within first year.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements.
Knowledge of property management requirements related to Stanford or non‑Stanford title of equipment and fabrications.
Competency in project management.
Extreme attention to detail.
Ability to work well independently, but also to seek or offer assistance when needed.
Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
Excellent time management and organizational skills.

Responsibilities

Prepare administrative components of proposals and oversee submission processes.
Develop, finalize project budgets and provide budget justification.
Serve as liaison between principal investigators, ORS, research groups, and others; respond to sponsor inquiries.
Collaborate with ORS to ensure awards setup and cost transfers.
Review expenditures and advise on post‑award spending and compliance.
Develop reports supporting project status and forecasting.
Participate in award closeout and audit readiness.
Understand and advise on university policies for projects.
Serve as SME and technical resource to investigators and staff.
Lead process improvements and mentor junior staff.
May provide cross-training and other duties as assigned.