Strategic Project Coordinator

City of New York; New York (NY); On-site; USD 68,000 - 95,000; Full time

Job summary

The City of New York is seeking an experienced Strategic Project Coordinator within the New York City Housing Authority's Department of Special Repair Projects to provide high-level administrative and operational support to the leadership team. The role requires exceptional organizational, analytical, and communication skills to coordinate multiple priorities in a fast-paced environment.

Responsibilities include preparing reports, monitoring performance data, coordinating meetings, and

Qualifications

• Bachelor's degree or equivalent professional experience.
• Three years of satisfactory clerical/administrative experience.
• One year of supervisory/administrative experience preferred.
• Ability to work with internal and external stakeholders and maintain compliance.

Responsibilities

• Prepare reports and perform administrative analyses for program plans and funding allocations.
• Monitor divisional performance data and support operational improvements.
• Coordinate contractor, consultant, and vendor payments per agency procedures.
• Maintain records, databases, spreadsheets, and project documentation.
• Coordinate correspondence and provide timely responses to inquiries from stakeholders.
• Serve as administrative liaison for residents and other parties.
• Coordinate meetings, agendas, notes, and follow-up actions.
• Assist scheduling and tracking departmental projects and deadlines.
• Support preparation of executive-level materials and briefing documents.
• Handle confidential information with discretion and professionalism.
• Coordinate office operations to support department efficiency.

Skills

Organizational skills

Analytical skills

Communication

Stakeholder management

Education

Baccalaureate degree

Associate degree

High school diploma

Education/experience equivalent

Job description

The New York City Housing Authority's Department of Special Repair Projects is seeking an experienced Strategic Project Coordinator to provide high-level administrative and operational support to the department's leadership team. The ideal candidate will possess exceptional organizational, analytical, and communication skills, with the ability to coordinate multiple priorities in a fast-paced environment. This position requires strong administrative experience, attention to detail, and the ability to collaborate effectively with internal and external stakeholders while ensuring compliance with agency policies and procedures.

Responsibilities

Reporting to the Deputy Director, under general direction with wide latitude for the exercise of independent initiative and judgment, responsibilities include but are not limited to, the following:

• Prepare reports, perform administrative analyses, develop timelines, and assist in the review of program plans, funding allocations, and departmental performance.
• Monitor and maintain divisional performance data, compile service delivery metrics, and prepare summaries and recommendations to support operational improvements.
• Review, process, and coordinate contractor, consultant, and vendor payment requisitions to ensure completeness and compliance with agency procedures.
• Maintain accurate, complete, and up-to-date departmental records, databases, spreadsheets, and project documentation.
• Coordinate correspondence and provide timely, professional responses to inquiries from contractors, consultants, vendors, trades, and other stakeholders.
• Serve as a primary administrative liaison for internal and external inquiries, including those from residents, customers, and their authorized representatives.
• Coordinate meetings, prepare agendas, record meeting notes, and track follow-up actions to support departmental initiatives.
• Assist with scheduling, monitoring, and coordinating departmental projects, assignments, and deadlines to ensure timely completion.
• Support the preparation of presentations, reports, briefing materials, and other executive-level correspondence.
• Maintain confidential records and handle sensitive information with discretion and professionalism.
• Coordinate office operations and administrative activities to support the efficient functioning of the department.
• Perform other related administrative duties and special assignments as directed by the Deputy Director.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $68,209.00 – $95,000.00