Senior Admin Coordinator for Executive Operations

Lancesoft; Santa Monica (CA); On-site; USD 52,000 - 78,000; Full time

Job summary

Lancesoft in Santa Monica seeks an Administrative Coordinator to provide high-level administrative support to senior leaders and cross-functional teams within Process Development. You will manage executive calendars, coordinate meetings and events, and drive administrative processes that keep the organization running smoothly.

This role requires strong organizational and communication skills, the ability to handle confidential information, and proficiency with Microsoft 365 apps such as Outlook,

Qualifications

• Bachelor's degree or equivalent experience preferred.
• Experience supporting senior executives, directors, or leadership teams in a corporate environment.
• Strong organizational, communication, and project coordination skills.

Responsibilities

• Manage complex calendars, meeting logistics, travel arrangements, and expense reporting for senior leaders.
• Coordinate leadership team meetings, prepare agendas, capture action items, and track follow-up activities.
• Support department communications, presentations, organizational announcements, and team events.
• Facilitate employee onboarding, offboarding, transfers, and organizational changes.
• Maintain organizational charts, distribution lists, team repositories, and administrative records.
• Coordinate cross-functional activities, leadership reviews, all-hands meetings, and special projects.
• Serve as a liaison between leaders, employees, contractors, and business partners to ensure timely communication and issue resolution.
• Support continuous improvement of administrative processes, tools, and operational workflows.

Skills

Strong organizational

Communication

Project coordination

Education

Bachelor's degree or equivalent experience

Tools

Microsoft 365 (Outlook)

Microsoft Teams

PowerPoint

Excel

SharePoint

Job description

Lancesoft in Santa Monica seeks an Administrative Coordinator to provide high-level administrative support to senior leaders and cross-functional teams within Process Development. You will manage executive calendars, coordinate meetings and events, and drive administrative processes that keep the organization running smoothly.

This role requires strong organizational and communication skills, the ability to handle confidential information, and proficiency with Microsoft 365 apps such as Outlook,