Administrative Coordinator III

dawarconsulting; Santa Monica (CA); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Medical

Paid Sick leave

401K

Job summary

dawarconsulting is seeking an Administrative Coordinator III in Santa Monica, CA to provide high-level administrative support to senior leaders and cross-functional teams. You will manage calendars, travel, onboarding/offboarding, and organizational processes to keep operations running smoothly.

The role requires strong organizational and communication skills, proficiency with Microsoft 365 applications, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• Experience supporting senior executives, directors, or leadership teams.
• Strong organization, communication, and coordination skills.
• Proficiency with Microsoft 365, Outlook, Teams, PowerPoint, Excel, and SharePoint.
• Ability to manage multiple priorities, handle confidential information, and work in a fast-paced environment.

Responsibilities

• Provide high-level administrative and operational support to senior leaders and cross-functional teams within Process Development.
• Manage calendars, meetings, communications, onboarding/offboarding, and administrative processes to keep team operations running efficiently.
• Manage complex calendars, meetings, travel, and expenses for senior leaders.
• Coordinate leadership meetings, agendas, action items, and follow-ups.
• Support presentations, team communications, announcements, and events.
• Coordinate employee/contractor onboarding, offboarding, transfers, and organizational changes.
• Maintain org charts, distribution lists, SharePoint repositories, and administrative records.
• Support cross-functional meetings, leadership reviews, all-hands, and special projects.
• Act as a liaison between leaders, employees, contractors, and business partners.
• Improve administrative processes, tools, and workflows.

Skills

Executive support

Calendar management

Stakeholder coordination

Communication

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Excel

SharePoint

Job description

Administrative Coordinator III

Our client, a world leader in life sciences and biotechnology, is looking for a “Administrative Coordinator III” based in Santa Monica, CA.

Job Duration: Long Term Contract (Possibility of Extension) Pay Rate : $29/hr on W2

Company Benefits: Medical, Paid Sick leave, 401K

Key Responsibilities

• Provide high-level administrative and operational support to senior leaders and cross-functional teams within Process Development.


• Manage calendars, meetings, communications, onboarding/offboarding, and administrative processes to keep team operations running efficiently.


• Manage complex calendars, meetings, travel, and expenses for senior leaders.


• Coordinate leadership meetings, agendas, action items, and follow-ups.


• Support presentations, team communications, announcements, and events.


• Coordinate employee/contractor onboarding, offboarding, transfers, and organizational changes.


• Maintain org charts, distribution lists, SharePoint repositories, and administrative records.


• Support cross-functional meetings, leadership reviews, all-hands, and special projects.


• Act as a liaison between leaders, employees, contractors, and business partners.


• Improve administrative processes, tools, and workflows.

Qualifications

• Bachelor’s degree or equivalent experience preferred.


• Experience supporting senior executives, directors, or leadership teams.


• Strong organization, communication, and coordination skills.


• Proficiency with Microsoft 365, Outlook, Teams, PowerPoint, Excel, and SharePoint.


• Ability to manage multiple priorities, handle confidential information, and work in a fast-paced environment.