Senior Administrative Coordinator - Multisite Support

Alcami Corporation; Morrisville (NC); On-site; USD 48,000 - 60,000; Full time

Job summary

Alcami Corporation is seeking a Sr. Administrative Assistant to support multiple sites with a focus on administrative duties, travel coordination, expense reporting, and visitor management.

The role requires handling confidential information with professionalism while supporting leadership and employees. The position is on-site in a fast-paced environment, with first-shift hours and flexibility for after-hours tasks as needed.

Qualifications

• Bachelor’s degree with 4+ years of related experience, or Associate’s degree with 6+ years experience, or High School diploma with 10+ years experience.
• Proficient in Microsoft Office including Word, Excel, and PowerPoint.

Responsibilities

• Assists multi-site management with daily tasks and projects.
• Schedules appointments, coordinates travel, and prepares expense reports.
• Coordinates and serves as single-point contact for all customer visits; models a positive first impression.
• Maintains the client prospect calendar and collaborates with PM, Sales, and site leadership.
• Facilitates visitor check-in and communicates with assigned contacts.
• Schedules interviews and sends new hire announcements.
• Coordinates activities between departments and external parties.
• Interacts with employees to gather information and assist with events.
• Prepares site supplies requisitions.
• Handles incoming calls and documents all calls.
• Composes letters and reports; prepares presentation materials.
• Performs receptionist duties for the facility.
• Ensures cgMP training compliance and other required trainings.
• Other duties as assigned.

Skills

Interpersonal skills

Communication

Attention to detail

Team collaboration

Education

Bachelor’s degree with 4+ years of related experience

Tools

Microsoft Office

Job description

Alcami Corporation is seeking a Sr. Administrative Assistant to support multiple sites with a focus on administrative duties, travel coordination, expense reporting, and visitor management.

The role requires handling confidential information with professionalism while supporting leadership and employees. The position is on-site in a fast-paced environment, with first-shift hours and flexibility for after-hours tasks as needed.