On-Site Administrative Lead, Multi-Site Coordination

Alcami-5; Morrisville (NC); On-site; USD 45,000 - 60,000; Full time

Job summary

Alcami is seeking a Sr. Administrative Assistant to provide essential site and departmental support across multiple locations in a fast-paced environment. Responsibilities include scheduling, travel, expense reports, visitor coordination, and cross-functional liaison.

The role emphasizes professionalism, confidentiality, and collaboration with leadership. This on-site, first-shift position requires strong Microsoft Office skills and a customer-focused mindset to ensure exceptional operations.

Qualifications

• Bachelor’s degree with 4+ years of related experience, or Associate’s degree with 6+ years experience, or High School diploma with 10+ years experience.
• Strong interpersonal and communication skills.
• Proficiency in Microsoft Office including Word, Excel, and PowerPoint.
• Ability to handle multiple projects and coordinate with multiple teams.

Responsibilities

• Assist multi-site management with daily tasks and projects.
• Schedule appointments, arrange travel, and prepare expense reports.
• Coordinate and manage client visits; ensure a positive first impression.
• Maintain and share the client prospect calendar (ePulse) with cross-functional teams.
• Facilitate visitor check-ins and communicate with contacts.
• Coordinate interviews and new hire announcements.
• Liaise between departments and external parties; support events.
• Communicate with employees at all levels to gather information and plan activities.
• Procure site supplies and handle incoming calls and correspondence.
• Prepare presentation materials for departmental management and perform receptionist duties.
• Ensure compliance with cGMP and training requirements.

Skills

Interpersonal skills

Written communication

Oral communication

Collaboration

Problem-solving

Education

Bachelor’s degree with 4+ years of related experience

Associate’s degree with at least 6+ years experience

High School diploma with 10+ years experience

Tools

MS Office

Job description

Alcami is seeking a Sr. Administrative Assistant to provide essential site and departmental support across multiple locations in a fast-paced environment. Responsibilities include scheduling, travel, expense reports, visitor coordination, and cross-functional liaison.

The role emphasizes professionalism, confidentiality, and collaboration with leadership. This on-site, first-shift position requires strong Microsoft Office skills and a customer-focused mindset to ensure exceptional operations.