Senior Administrative Coordinator — Leadership & Operations

Texas A&M University; Houston (TX); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Medical benefits

Paid holidays

Retirement plan

Job summary

Texas A&M University in Houston is seeking a Senior Administrative Coordinator I to provide high-level administrative support for the School of Engineering Medicine’s EnMed Education department. You will supervise staff, manage calendars, and coordinate recruitment, onboarding, and operations to ensure efficient department performance.

The role requires a Bachelor's degree or equivalent with at least six years of experience in office administration, plus strong communication and organizational

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Six years of experience in office administration.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.

Responsibilities

• Coordinates administrative support services.
• Plans and coordinates administrative activities and services.
• Coordinates faculty and staff recruitment for the department.
• Coordinates faculty and staff onboarding.
• Supervises assigned staff and establishes work priorities.
• Assists with planning and executing administrative operations.
• Tracks project timelines and identifies potential issues.
• Tracks progress toward school and departmental objectives and strategies.
• Develops and implements management policies and operating practices.
• Assists with budget development and regularly reviews financial reports with the department head.
• Serves as a liaison with relevant teams and departments.
• Provides confidential, high-level administrative support to the department head.
• Manages the department head’s calendar and travel arrangements.
• Prepares and reviews operational and special reports for leadership.
• Reviews documents before submission for the department head’s signature.
• Serves as the primary contact for staff and provides guidance on administrative activities.
• Communicates leadership objectives and decisions to staff.
• Serves as the backup property officer and assists with inventory certification.
• Advises program directors on administrative procedures.
• Plans and coordinates meetings, seminars, and other special events.
• Makes arrangements for visitors.
• Organizes and tracks agenda items for meetings.
• Ensures compliance with applicable policies and procedures.
• Researches relevant policies and procedures and communicates them to department employees.
• Reviews departmental operations and identifies process improvement opportunities.

Skills

Multitasking

Discretion

Communication

Organization

Education

Bachelor's degree or equivalent combination of education and experience

Tools

Word processing

Spreadsheet

Database

Presentation applications

Job description

Texas A&M University in Houston is seeking a Senior Administrative Coordinator I to provide high-level administrative support for the School of Engineering Medicine’s EnMed Education department. You will supervise staff, manage calendars, and coordinate recruitment, onboarding, and operations to ensure efficient department performance.

The role requires a Bachelor's degree or equivalent with at least six years of experience in office administration, plus strong communication and organizational