Senior Administrative Coordinator — HR & Onboarding

CHESS; Santa Fe (NM); On-site; USD 24,000 - 34,000; Full time

Job summary

Santa Fe Community College seeks a Senior Administrative Assistant to support HR, planning and institutional effectiveness, and professional learning teams. The role handles onboarding, calendars, reports, and student/faculty inquiries with a strong customer-service focus.

Responsibilities include coordinating events, maintaining personnel records in Workday, and assisting with budget monitoring and procurement. The position is on-site at SFCC and requires professionalism and confidentiality.

Qualifications

• Associate’s degree in business administration or related field.
• Three (3) years of relevant experience.
• Relevant experience may be substituted for the degree requirement on a year-for-year basis.

Responsibilities

• Handles sensitive and confidential matters with discretion; answers basic questions; escalates complex questions.
• Performs research and analysis; prepares non-routine correspondence and reports.
• Coordinates, supervises, and completes special projects as appropriate.
• Schedules meetings, prioritizes requests, screens correspondence, calls, and visitors; communicates with students, staff and faculty.
• Participates in planning and coordination of events; coordinates scheduling for interpreting services.
• Assists with coordination of the SFCC Volunteer program.
• Coordinates new hire paperwork and maintains digital personnel files and records.
• Initiates related HR transactions into the HR platform (Workday).
• Ensures communication with employees and timely resolution to inquiries.
• Gathers information for reports and reconciles data discrepancies.
• Participates in process improvements and procedural updates.
• Monitors departmental budget; tracks expenditures; reconciles P-Card and expense reports.

Skills

Organizational skills

Interpersonal communication

Report preparation

Data management

Confidential information handling

Project coordination

Microsoft Office

Quality monitoring

Education

Associate’s degree in business administration or related field

Tools

Workday

Job description

Santa Fe Community College seeks a Senior Administrative Assistant to support HR, planning and institutional effectiveness, and professional learning teams. The role handles onboarding, calendars, reports, and student/faculty inquiries with a strong customer-service focus.

Responsibilities include coordinating events, maintaining personnel records in Workday, and assisting with budget monitoring and procurement. The position is on-site at SFCC and requires professionalism and confidentiality.