Administrative Assistant

SFCC Santa Fe Community College; United States; On-site; USD 22,000 - 30,000; Full time

Job summary

SFCC Santa Fe Community College is seeking an Administrative Assistant on a fixed-term basis to support Directors and academic programs, ensuring efficient operations and timely responses to inquiries. The role may supervise student employees and requires onsite work in Santa Fe, NM.

Responsibilities include data analysis in college systems, coordinating meetings, preparing communications, and assisting with procurement and financial tracking.

Qualifications

• High school diploma or GED
• Two years of experience related to the duties of this position
• Bilingual English/Spanish required

Responsibilities

• Analyzes and revises office data in SFCC databases and systems.
• Researches inquiries and supports program operations.
• Greet guests, handle calls and emails, and coordinate vendor visits.
• Prepare drafts of internal/external correspondence and reports.
• Support meetings with scheduling, minutes, travel, and materials.
• Track procurement, filings, and purchasing progress.
• Monitor funding deadlines and office equipment and supplies.

Skills

Bilingual

English/Spanish

Education

High school diploma or GED

Job description

Compensation

CS113 Minimum starting rate: $19.13 Final offer will be based on relevant experience, education, and other applicable factors.

Compensation Type: Hourly

Employment Type: Fixed Term (Fixed Term)

FLSA: Non-Exempt

Scheduled Weekly Hours: 40

Position Summary

The Administrative Assistant supports the work of Directors and their academic programs to ensure efficient and effective operations. Coordinates with others to research and provide timely response to program inquiries, adhere to program guidelines, and foster continuous quality improvement. Administrative Assistant may supervise assigned student employees. This is a Fixed-Term position, therefore continous employment is contingent upon further position funding and/or need.

Duties & Responsibilities

• Analyzes and revises office data in SFCC database, Workday, Banner, LACES, etc. for assigned program tasks and course offerings.
• Attends required professional development trainings, engages in process improvements, and enhances overall program effectiveness by actively seeking continuous quality improvement.
• Communicates effectively with others by greeting guests, answering telephone calls, researching inquires, responding timely to email, coordinating vendor visits for office supplies and equipment repair.
• Prepares drafts of various correspondence documents for internal and external communications to promote program updates and events, ad-hoc reports, and distribution of departmental news.
• Provides administrative assistance for departmental meetings including scheduling, minutes, travel, preparation of presentation and other special project materials.
• Reconciles procurement transactions, maintains file storage, tracks P-card spending, and monitors purchasing progression to completion.
• Assists in tracking of financials and deadlines for funding source reporting.
• Ensure all office equipment is functioning properly, and office supplies are adequately supplied.

Knowledge, Skills, and Abilities

• Knowledge of modern office practices, procedures, and college policies.
• Knowledge of computers, office equipment, and job-related software applications, including word processing, spreadsheets, databases, and calendaring systems.
• Knowledge of planning, scheduling, and organizational techniques.
• Skill in decision-making, problem-solving, and prioritizing multiple tasks.
• Skill in maintaining files and records and preparing reports.
• Skill in oral and written communication and interpersonal relations.
• Ability to provide high-quality customer service.
• Ability to organize resources, establish priorities, and manage competing demands.
• Ability to work independently and collaboratively as part of a team.
• Ability to maintain confidentiality and exercise discretion in sensitive situations.

Minimum Qualifications

High school diploma or GED Two (2) years of experience related to the major duties and responsibilties of this position. Bilingual (English/Spanish) required

Preferred Qualifications

Associate's degree Experience working with a relational database, i.e. Banner, Laces, Workday.

Best Consideration Date

10/28/2026

Physical Demands

The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee occasionally lifts light objects. The work is typically performed in an office. Occasional evening and weekend work required.

Schedule Designation

Typically 8:00 a.m. - 5:00 p.m., Monday through Friday. This position will be required to work onsite in Santa Fe, NM.

Notice of Background Check and Education Verification

All offers for employment with Santa Fe Community College (SFCC) are contingent upon a successful completion of a criminal background check. Some positions may require additional educational verification for compliance with accreditation standards.

EEO Statement

As an EEO employer, Santa Fe Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Santa Fe Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.

ADA Statement

The SFCC is an EOE and affirmative action employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), SFCC will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

Recruiting Statement

Santa Fe Community College is a Hispanic-serving institution, which neighbors the eight northern Indian pueblos in Northern New Mexico. We are committed to attracting and retaining highly qualified and diverse faculty and staff. SFCC strives to make our campus a place where all individuals feel welcome, nurtured, and valued. At the heart of SFCC’s mission – Empower Students, Strengthen Community. Empoderar a los Estudiantes, Fortalecer a la Comunidad – is a commitment that higher education and opportunity should be open to everyone. SFCC fosters a welcoming environment and a climate of inclusivity for students, faculty, and staff.

Additional Information

For more than 35 years, Santa Fe Community College has been the gateway to success for individuals and the community by providing affordable, high-quality educational programs that serve the social, cultural, technological and economic needs of a diverse community. SFCC is designated a Best for Vets and a Military Friendly school. The college serves more than 13,000 students per year in its credit, noncredit and adult programs. For further information, call 505-428-1000. Follow us: Facebook, Twitter, LinkedIn. SFCC fosters a welcoming environment and a climate of inclusivity for students, faculty, and staff. Our Mission and Strategic Plan Empower Students, Strengthen Community. Empoderar a los estudiantes, fortalecer a la comunidad. SFCC values the strengths and contributions across all backgrounds, cultures, and identities and commits to examining and addressing systemic biases to deliver respect, equity, and access for all. SFCC valora la fortaleza y contribuciones por parte de todos los orígenes, culturas e identidades y se compromete a examinar y abordar prejuicios sistémicos para brindar respeto, equidad y acceso a todos.