Senior Administrative Assistant

Santa Fe Community College; Santa Fe (NM); On-site; USD 24,000 - 34,000; Full time

Job summary

Santa Fe Community College is seeking a Senior Administrative Assistant to provide operational, administrative, and project support within the Office of Human Resources, Planning, and Center for Professional Learning. The role involves onboarding new staff, coordinating schedules, and delivering top-tier service to students, faculty, and staff.

Primary duties include handling confidential information, preparing reports, monitoring budgets, and supporting departmental projects.

Qualifications

• Requires strong organizational and communication abilities.
• Proficient in Microsoft Office; data entry and record-keeping.
• Experience handling confidential information and customer service tasks.

Responsibilities

• Handle sensitive and confidential matters with discretion.
• Assist in onboarding new employees and HR data entry in Workday.
• Coordinate scheduling, meetings, and events for departments.
• Prepare non-routine reports and gather information for analyses.

Skills

Organizational skills

Communication skills

Microsoft Office

Data management

Customer service

Education

Associate degree in business administration

Tools

Workday

Job description

## Senior Administrative AssistantApplylocations: Santa Fe Community College, Santa Fe, NMtime type: Full timeposted on: Posted Yesterdaytime left to apply: End Date: August 31, 2026 (19 days left to apply)job requisition id: JR111728**Compensation:**Salary Grade: CS115 Minimum Starting Rate: $21.10 Final rate will be determined based on experience, qualifications, and other relevant factors. This role will be required to work on-site at Santa Fe Community College.**Compensation Type:**Hourly**Employment Type:**Regular**FLSA:**Non-Exempt**Scheduled Weekly Hours:**40**Position Summary**The Senior Administrative Assistant provides operational, administrative, and project management support to the Office of Human Resources, Office of Planning and Institutional Effectiveness, and the Center for Professional Learning. This role works on special projects, assists with onboarding new employees, and provides excellent customer service to students, staff and faculty. Instructions to Applicants: A complete application package must include the following required documents. Please upload documents to the Resume Drop Box section of your application. Incomplete application packages will not be reviewed. Resume\\* Cover Letter Copies of Transcripts \\* Your resume must fully document your experience. For each position include job title, description of duties and responsibilities, employment start and end dates (month and year), AND hours worked per week. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position. In describing your experience, please be clear and specific. We will not make assumptions regarding your qualifications or experience.**Duties & Responsibilities*** Handles sensitive and confidential matters and information with appropriate discretion and judgment; answers basic questions; escalates complex questions.* Performs research and analysis on specific issues as required, and independently prepares non-routine correspondence and reports* Assists in the coordination, supervision, and completion of special projects, as appropriate.* Schedules meetings, prioritizes requests, and screens correspondence, calls, and visitors. Communicates effectively with students, staff and faculty and provides timely response to inquiries.* Participates in the planning and coordination of program/department events and activities. Coordinates scheduling for interpreting services.* Assists with coordination of the SFCC Volunteer program.* Coordinates new hire paperwork and maintains digital personnel files and records to ensure consistent data accuracy.* Initiates related HR transactions into the HR platform (Workday).* Ensures communication with employees and timely resolution to their queries.* Gathers information for the compilation of reports and metrics; assists with the reconciliation of reports and researches and resolves data discrepancies.* Participates in and provides direct input on the development and recommendation of process-related and procedural improvements, as appropriate.* Monitors the departmental budget; tracks expenditures; maintains record keeping in accordance with SFCC financial policies; reviews memberships, subscriptions and dues, processes payments, prepares purchase requisitions, orders supplies, and reconciles P-Card and expense reports.* Performs job-related duties as assigned.**Knowledge, Skills, and Abilities:*** Strong organizational skills, attention to detail, and ability to manage multiple tasks.* Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituents in a diverse community.* Ability to gather data, compile information, and prepare reports.* Records maintenance skills.* Ability to use independent judgment and to manage and impart confidential information.* Ability to plan, develop, and coordinate projects.* Ability to analyze and solve problems.* Knowledge of office management principles and procedures.* Advance proficiency in the use of Microsoft Office applications.* Must be organized, accurate, thorough, and able to monitor work for quality.* Ability to maintain high confidentiality and discretion.* Excellent communication skills, both written and verbal.* Ability to maintain high accuracy and work quality standards.* Data management and tracking skills.**Minimum Qualifications:*** Associate’s degree in business administration or related field.* Three (3) years of relevant experience.* Relevant experience may be substituted for the degree requirement on a year-for-year basis.**Preferred Qualifications:*** Bilingual in English and Spanish**Physical Demands and Working Conditions:*** Limited physical effort required.* No or very limited exposure to physical risk.* Work is normally performed in a typical interior/office work environment.**Schedule Designation:*** This position is located on-campus at Santa Fe Community College.* Typically, 8:00 a.m. - 5:00 p.m., Monday through Friday. May be required to work evenings and/or weekends.**Best Consideration Date:** 8/24/2026**Notice of Background Check and Education Verification:**All offers for employment with Santa Fe Community College (SFCC) are contingent upon a successful completion of a criminal background check. Some positions may require additional educational verification for compliance with accreditation standards.**EEO Statement:**As an EEO employer, Santa Fe Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Santa Fe Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.