Senior Administrative Coordinator for Mission-Driven Ops

KABOOM!; Bethesda (MD); Hybrid; USD 79,027,000 - 85,761,000; Full time

Benefits offered by this job

403(b) retirement plan with employer 6

Annual bonus eligibility

Student Loan Assistance

Medical, dental, vision coverage

Life insurance

Wellness resources

EAP

PTO

12 holidays + 2 floating

Professional development

Job summary

KABOOM! is seeking a highly organized Senior Administrative Coordinator to support the SVP of Play Operations and the broader community outreach, project management, and innovation teams in Bethesda, MD.

This role blends executive support, project coordination, systems management, and logistics to keep budgets on track and projects advancing smoothly. The ideal candidate thrives in fast-paced environments, anticipates needs, and maintains calm under pressure while delivering clear, structured

Qualifications

• : 4+ years of experience in administrative coordination, executive support, or operations — ideally supporting a senior leader in a fast-paced environment.
• :

Responsibilities

• Manage and prioritize the VP's inbox, flagging urgent items and coordinating timely follow-ups.
• Track deadlines, action items, and deliverables for the VP and team — ensuring nothing slips.
• Schedule and coordinate meetings, prepare materials, and capture notes and next steps.
• Support presentation development, executive briefings, and document preparation.
• Complete expense reports, timesheets, and travel arrangements with accuracy and efficiency.
• Provide logistics support for staff and contractor travel to builds and events.
• Operate as a trusted, discreet partner to the VP — managing shifting priorities with calm and sound judgment.
• Process applications from prospective partner organizations, assisting applicants with questions verbally and in writing.

Skills

Salesforce

MS Office

Monday.com

Canva

Expense platforms

Tools

Ramp

Concur

Job description

KABOOM! is seeking a highly organized Senior Administrative Coordinator to support the SVP of Play Operations and the broader community outreach, project management, and innovation teams in Bethesda, MD.

This role blends executive support, project coordination, systems management, and logistics to keep budgets on track and projects advancing smoothly. The ideal candidate thrives in fast-paced environments, anticipates needs, and maintains calm under pressure while delivering clear, structured