Senior Administrative Coordinator

The Hollister Group; Boston (MA); On-site; USD 80,000 - 100,000; Full time

Job summary

The Hollister Group is seeking an Executive Business Partner to support the COO with comprehensive administrative tasks, scheduling, and high-priority projects. This Newton-area role is 100% onsite, requiring strong communication and proactive problem-solving.

You will design reports and dashboards to facilitate executive decision-making, coordinate travel, and maintain organized tracking across business activities. A bachelor’s degree is encouraged.

Qualifications

• Bachelor’s degree or higher is encouraged.
• Experience supporting executives and managing calendars.
• Strong analytical/reporting and dashboard skills.

Responsibilities

• Provide comprehensive admin support to the COO, including calendar management and travel.
• Design and develop reports and dashboards to aid decision-making.
• Anticipate COO needs and ensure seamless task execution.
• Coordinate communications among executives, staff, and external partners.
• Prepare documents, presentations, and meeting materials.
• Maintain confidentiality and organize tracking of activities.

Skills

Tech-savvy

Business acumen

Organizational skills

Communication skills

Initiative

Flexibility

Education

Bachelor's degree

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

Are you an accomplished, tech-savvy professional with a passion for supporting high-level executives in a fast-paced environment? Our Newton-based client is seeking a dynamic and detail-oriented Executive Business Partner to join their team. In this pivotal role, you will serve as a trusted partner to the COO, managing daily administrative operations and helping streamline the organization’s high-priority initiatives. If you thrive in a collaborative setting, possess exceptional communication skills, and are eager to build meaningful relationships across all levels of an organization, this is your opportunity to make a significant impact in a thriving industry.

Compensation

$80,000 - $100,000 annually

*Potential offers vary based on experience level, qualifications

Applicants must be local and willing to commute to Newton, MA, as this role is 100% onsite, 5 days a week. If you are interested in this position and would like to be considered.

Responsibilities

• Deliver comprehensive administrative support to the COO, including calendar management, scheduling, and correspondence handling.
• Design and develop reports and dashboards to facilitate decision-making.
• Proactively anticipate the needs of the COO, ensuring seamless execution of tasks and responsibilities.
• Bridge communication between the COO, other executives, staff, and external partners to foster effective collaboration.
• Draft, review, and prepare essential documents, presentations, and reports for meetings and events.
• Coordinate complex travel arrangements, including itineraries and accommodations, ensuring smooth logistics.
• Safeguard sensitive information with utmost professionalism and confidentiality.
• Establish and maintain an organized tracking system for business activities, commitments, and follow-ups.

Requirements

• Proven proficiency embracing advanced technology and analytical thinking.
• Strong business acumen with knowledge of best practices in executive support.
• Exceptional organizational skills with the ability to juggle multiple priorities effectively.
• Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to manage complex spreadsheets and reports.
• Excellent interpersonal and communication skills, both written and verbal.
• Demonstrated independence and initiative, with a proactive approach to problem-solving.
• Flexibility to adapt quickly in a dynamic, ever-changing environment.
• Willingness to engage in business activities outside regular hours, including events and meetings.
• A bachelor’s degree highly encouraged.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.