Senior Administrative Assistant

The Hollister Group; Boston (MA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

The Hollister Group is seeking an Executive/Administrative Assistant to the President for a Boston nonprofit dedicated to green spaces and community equity. You will be the President's close partner, managing calendars, scheduling, correspondence, and travel, in a fast-paced, mission-driven environment.

This role requires 2–3 years of executive support, strong organization, and discretion, with hybrid onsite work two days weekly.

Qualifications

• 2–3 years of executive or administrative support experience.
• Proven ability to manage calendars, travel, and confidential correspondence.
• Strong organizational skills with meticulous attention to detail.
• Bachelor’s degree or higher preferred.
• Experience supporting senior leaders in nonprofits or stakeholder-heavy environments.

Responsibilities

• Manage the President’s calendar and coordinate high‑level meetings.
• Prepare agendas, notes, and follow up on action items.
• Coordinate travel, events, and confidential logistics.
• Draft emails, itineraries, and reports with professionalism.
• Support fundraising and community engagement activities.
• Provide discretion and excellent judgment in sensitive relationships.

Skills

Calendar management

Communication

Travel coordination

Event coordination

Microsoft Office

Education

Bachelor's degree or higher

Tools

Asana

Job description

Join our client, a passionate nonprofit dedicated to conserving green spaces and championing Black and brown communities across Boston, as their Executive/Administrative Assistant to the President. This pivotal role offers an opportunity to support a mission-driven organization with a collaborative and inclusive team culture. You'll serve as a close partner to the President, managing complex schedules, coordinating high-level meetings, and ensuring seamless day-to-day operations. Your proactive, organized approach will be essential in navigating a fast-paced environment, while your relationship-building skills will facilitate effective stakeholder engagement across diverse internal and external networks. If you thrive on making meaningful contributions and supporting impactful work, this role provides a unique platform to grow and serve the community.

Compensation

• Hourly Rate: $28 - $41 (based on experience)
• Annual Salary: $60,000 - $90,000 (contract to hire; salary depends on experience)

Responsibilities

• Manage the President’s calendar, proactively arranging meetings, preparing agendas, and anticipating scheduling conflicts
• Facilitate effective communication through professional, clear, and responsive correspondence
• Coordinate meetings, conferences, and organizational events with attention to logistics and confidentiality
• Attend meetings on behalf of the President, take detailed notes, track action items, and follow up
• Draft and review emails, itineraries, and reports, ensuring accuracy and professionalism
• Organize travel arrangements, including booking transportation and accommodations
• Provide exceptional in-person, hands-on support and build a strong one-on-one partnership with the President
• Assist with high-pressure tasks such as last-minute preparations for board meetings and events
• Support fundraising and community engagement activities, including occasional evening and weekend events
• Maintain discretion, confidentiality, and excellent judgment when handling sensitive information and relationships

Requirements

• Minimum of 2-3 years of executive or administrative support experience
• Proven ability to handle complex calendars, travel, and confidential correspondence
• Strong organizational skills, with meticulous attention to detail and follow-through
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); familiarity with Asana is a plus
• Excellent verbal and written communication skills
• Bachelor’s degree or higher preferred
• Experience supporting senior leaders or executive teams, especially within nonprofit or stakeholder-heavy environments
• Ability to adapt quickly to shifting priorities and last-minute requests
• Reside within or near the Boston area, with the capacity to work onsite two days per week
• Demonstrates professionalism, discretion, and cultural sensitivity to foster positive relationships across a diverse community

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.