Senior Administrative Clerk

City of Westfield; Westfield (MA); On-site; USD 48,000 - 60,000; Full time

Job summary

The City of Westfield is seeking an Administrative Assistant to support the Conservation Department in a busy municipal office. The role involves extensive customer service, data entry, scheduling site visits, and processing a variety of records and correspondence.

Responsibilities include maintaining records, assisting with minutes for Conservation Commission meetings, payroll duties, and coordinating with other city departments.

Qualifications

• High school diploma or GED and 2 years related work experience.
• Ability to learn department software and maintain records.
• Strong typing and data entry abilities.
• Experience with customer service and public interaction.

Responsibilities

• Provides extensive customer service for a variety of activities.
• Intakes, logs and provides information on complaints regarding potential violations.
• Coordinates and schedules site visits to discuss violations and follow-ups.
• Assists in preparing correspondence for violation notices with clear identification of violations.
• Assists in scheduling meetings of the Conservation Commission and posts agendas.
• Maintains and organizes departmental database and records and prepares reports.
• Coordinates with Public Works for emergency certifications and compliance.
• Processes payroll bi-weekly and tracks time/attendance.
• Orders supplies, processes invoices, and handles accounts payable.
• Takes and transcribes minutes at Conservation Commission meetings.
• Distributes minutes to committee members and finalizes edits.
• Performs other related duties as required.

Skills

Organizational skills

Typing

Data processing

Communication skills

Confidentiality

Multitasking

Microsoft Word/MS Office

Education

High school diploma or GED

2 years related work experience

Tools

Microsoft Word

Microsoft Excel

Database software

Spreadsheet software

Job description

The City of Westfield is seeking an Administrative Assistant to support the Conservation Department in a busy municipal office. The role involves extensive customer service, data entry, scheduling site visits, and processing a variety of records and correspondence.

Responsibilities include maintaining records, assisting with minutes for Conservation Commission meetings, payroll duties, and coordinating with other city departments.