Facilities Maintenance Coordinator

CITY OF WESTFIELD MA; Westfield (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

The Facilities Maintenance Coordinator works closely with the Director of Facilities to maintain the City of Westfield's grounds, buildings and equipment to help ensure the safety and security of all City facilities. Performs responsible duties requiring a high degree of individual initiative and independence from direct supervision consistent with City policies.

Responsibilities include overseeing daily operations in the director's absence, assisting with maintenance of heating, cooling,

Qualifications

• Associates degree in facilities maintenance or related field.
• One year experience in maintenance of large institutional, municipal or commercial buildings.
• Valid driver’s license.

Responsibilities

• Serve as primary backup to the facilities director and oversee daily operations in their absence.
• Assist with the care and maintenance of equipment and building systems (heating, cooling, plumbing, electrical).
• Coordinate inspections with vendors or agencies and manage schedules.
• Support custodial staff scheduling and assignments to meet cleanliness and safety standards.
• Manage work orders, track progress, and handle requisitions and accounts payable duties.
• Respond to emergency calls and take corrective actions as needed.

Skills

Safety procedures

Maintenance knowledge

Contractors coordination

Communication skills

Computer skills

Time management

Education

Associate's degree in facilities maintenance or related field

Job description

FACILITIES MAINTENANCE COORDINATOR GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES

The Facilities Maintenance Coordinator works closely with the Director of Facilities to maintain the City of Westfield?s grounds, buildings and equipment to help ensure the safety and security of all City facilities. Performs responsible duties requiring a high degree of individual initiative and independence from direct supervision consistent with City policies and procedures.

SUPERVISION

Employee works under the general direction of the Director of Facilities.

ESSENTIAL DUTIES AND RESPONSIBILITES

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Serves as the primary backup to the facilities director, overseeing daily operations in their absence. Assists with the care and maintenance of all equipment relating to municipal property, tools, lawnmowers, etc.; as well as the care and maintenance of all operating systems (i.e. plumbing, wiring, heating, & cooling) related to municipal buildings and grounds. Aids in the maintenance and inspection of building heating and cooling systems, air handling, lighting, plumbing and other building systems as well as generators, smoke alarms and other building maintenance technology and equipment through contract service providers to determine the most cost-effective means of maintenance, repair or replacement. As directed, schedules annual inspections of City buildings, grounds and equipment with appropriate vendors or agencies. Supports custodial staff schedules, assignments and priorities to ensure all assigned buildings meet cleanliness and safety standards. Helps manage work orders, track progress, and ensure timely completion of repairs or projects. Assists with inventory and storage of equipment and materials and related record-keeping, including, but not limited to, preparing/entering requisitions and purchase orders, processing department invoices, and performing accounts payable duties. As needed, opens and/or closes and secures City Hall making sure all security systems are activated and checks emergency lighting equipment. Responds to emergency calls and takes corrective actions as needed. May be assigned any other duties as

Related To Assist Department Function. EDUCATION AND EXPERIENCE

Associates degree in facilities maintenance or related field. One year experience in maintenance of large institutional, municipal or commercial buildings. Any equivalent combination of education and Experience Which Provides Required Knowledge, Skills And Abilities To perform the essential functions of the job may be considered. Valid driver?s license required.

SKILLS AND QUALIFICATIONS

Knowledge of hazards and safety precautions common to maintenance and repair activities Knowledge of practices, methods, materials, tools and equipment used in facilities maintenance. Experience in code compliance and environmental compliance. Ability to work effectively with outside contractors. Strong interpersonal skills. Strong computer skills, familiarity with facility maintenance software preferred. Proficient in the operation of tools and equipment usual to the trade. Proficient in the use of personal computers and office software Ability to communicate effectively both orally and in writing; strong communication skills in relaying important information and ability to work appropriately with other employees, department heads and City officials. Ability to maintain confidential information. Ability to understand and follow directions and take the initiative in completing assignments. Ability to complete work under pressure while maintaining a high degree of accuracy.