Conservation Office Coordinator

CITY OF WESTFIELD MA; Westfield (IA); On-site; USD 42,000 - 68,000; Full time

Job summary

CITY OF WESTFIELD MA is seeking a Head Clerk – Conservation to perform complex clerical duties, manage records, and interact with the public with professionalism. The role requires initiative, accuracy, and thorough knowledge of department procedures, and open meeting laws.

Under the conservation agent’s supervision, you will schedule site visits, prepare violation notices, coordinate meetings, maintain departmental databases, handle payroll and payments, and document minutes for the

Qualifications

• High school diploma or GED with 2 years related work experience
• Excellent organizational, typing and data processing skills.
• Knowledge of or willingness to learn MassachusettsWetlandProtectionAct, Westfield Wetland Protection Ordinance and open meeting laws.
• Ability to communicate effectively both orally and in writing; maintain confidentiality.
• Ability to multitask and work under pressure while meeting deadlines.

Responsibilities

• Provides extensive customer service for a variety of activities.
• Intakes, logs and provides information on complaints regarding potential violations within an appropriate timeframe.
• Coordinates and schedules site visits to discuss violations, including follow-up site visits.
• Assists in preparing correspondence for violation notices with clear identification of violation and remediation.
• Assists in scheduling or arranging meetings of the Conservation Commission; posts meetings and agendas as required.
• Maintains and organizes departmental database and documentation/records; tracks enforcement orders and prepares reports.
• Coordinates with DPW for emergency certifications and ensuring compliance across the City.
• Collects application fees; balances and deposits monies weekly.
• Processes payroll bi-weekly; tracks time and attendance.
• Orders supplies, prepares purchase orders, processes invoices and deposits.

Skills

Organizational skills

Communication skills

Typing / data entry

Record keeping

Education

High school diploma or GED

Tools

Word processing

Spreadsheet

Database

Office software

Job description

CITY OF WESTFIELD MA is seeking a Head Clerk – Conservation to perform complex clerical duties, manage records, and interact with the public with professionalism. The role requires initiative, accuracy, and thorough knowledge of department procedures, and open meeting laws.

Under the conservation agent’s supervision, you will schedule site visits, prepare violation notices, coordinate meetings, maintain departmental databases, handle payroll and payments, and document minutes for the