Facilities Maintenance Coordinator

CITY OF WESTFIELD MA; Westfield (IA); On-site; USD 42,000 - 65,000; Full time

Job summary

The CITY OF WESTFIELD seeks a Facilities Maintenance Coordinator to oversee grounds, buildings and equipment, ensuring safety and security across City facilities. Reporting to the Director of Facilities, the role requires initiative, reliability and adherence to City policies.

Responsibilities include supervising daily operations in the director's absence, coordinating with contractors, managing work orders, and assisting with inventory, purchasing, and building systems maintenance to support

Qualifications

• Associates degree in facilities maintenance or related field is required.
• At least one year of experience maintaining large municipal or commercial buildings.
• Valid driver’s license is required.

Responsibilities

• Back up the facilities director and oversee daily operations when absent.
• Assist with maintenance of building systems and equipment and coordinate with contractors.
• Manage work orders, inventories, and purchasing records.

Skills

Safety hazards

Maintenance tools

Code compliance

Contractor liaison

Interpersonal skills

Computer skills

FM software

Communication

Deadline adherence

Confidentiality

Education

Associate degree in facilities maintenance or related field

1 year experience in maintenance of large buildings

Valid driver’s license

Job description

PERSONAL SERVICES AGREEMENT

The Facilities Maintenance Coordinator works closely with the Director of Facilities to maintain the City of Westfield’s grounds, buildings and equipment to help ensure the safety and security of all City facilities. Performs responsible duties requiring a high degree of individual initiative and independence from direct supervision consistent with City policies and procedures.

General Statement Of Duties And Responsibilities

The Facilities Maintenance Coordinator works closely with the Director of Facilities to maintain the City of Westfield’s grounds, buildings and equipment to help ensure the safety and security of all City facilities. Performs responsible duties requiring a high degree of individual initiative and independence from direct supervision consistent with City policies and procedures.

CITY OF WESTFIELD

FACILITIES MAINTENANCE COORDINATOR

PERSONAL SERVICES AGREEMENT

General Statement Of Duties And Responsibilities

The Facilities Maintenance Coordinator works closely with the Director of Facilities to maintain the City of Westfield’s grounds, buildings and equipment to help ensure the safety and security of all City facilities. Performs responsible duties requiring a high degree of individual initiative and independence from direct supervision consistent with City policies and procedures.

Supervision

Employee works under the general direction of the Director of Facilities.

Essential Duties And Responsibilites

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Serves as the primary backup to the facilities director, overseeing daily operations in their absence.
• Assists with the care and maintenance of all equipment relating to municipal property, tools, lawnmowers, etc.; as well as the care and maintenance of all operating systems (i.e. plumbing, wiring, heating, and cooling) related to municipal buildings and grounds.
• Aids in the maintenance and inspection of building heating and cooling systems, air handling, lighting, plumbing and other building systems as well as generators, smoke alarms and other building maintenance technology and equipment through contract service providers to determine the most cost-effective means of maintenance, repair or replacement.
• As directed, schedules annual inspections of City buildings, grounds and equipment with appropriate vendors or agencies.
• Supports custodial staff schedules, assignments and priorities to ensure all assigned buildings meet cleanliness and safety standards.
• Helps manage work orders, track progress, and ensure timely completion of repairs or projects.
• Assists with inventory and storage of equipment and materials and related record-keeping, including, but not limited to, preparing/entering requisitions and purchase orders, processing department invoices, and performing accounts payable duties.
• As needed, opens and/or closes and secures City Hall making sure all security systems are activated and checks emergency lighting equipment.
• Responds to emergency calls and takes corrective actions as needed.
• May be assigned any other duties as related to assist department function.

Education And Experience

Associates degree in facilities maintenance or related field. One year experience in maintenance of large institutional, municipal or commercial buildings. Any equivalent combination of education and experience which provides required knowledge, skills and abilities to perform the essential functions of the job may be considered. Valid driver’s license required.

Skills And Qualifications

• Knowledge of hazards and safety precautions common to maintenance and repair activities
• Knowledge of practices, methods, materials, tools and equipment used in facilities maintenance.
• Experience in code compliance and environmental compliance.
• Ability to work effectively with outside contractors. Strong interpersonal skills. Strong computer skills, familiarity with facility maintenance software preferred.
• Proficient in the operation of tools and equipment usual to the trade.
• Proficient in the use of personal computers and office software
• Ability to communicate effectively both orally and in writing; strong communication skills in relaying important information and ability to work appropriately with other employees, department heads and City officials. Ability to maintain confidential information.
• Ability to understand and follow directions and take the initiative in completing assignments. Ability to complete work under pressure while maintaining a high degree of accuracy in accordance with work deadlines.
• Ability to follow departmental rules, regulations, policies and practices in all aspects of job.
• The work consists of the practical application of a variety of concepts, practices and specialized techniques relating to a professional or technical field. Assignments typically involve evaluation and interpretation of factors, conditions, or unusual circumstances; inspecting, testing or evaluating compliance with established standards or criteria; gathering, analyzing and evaluating facts.
• Ability to establish and maintain effective working relationships and work cooperatively with coworkers, City officials, other City employees and the public. Ability to communicate effectively with the public in a courteous and professional manner.

Physical Skills

PHYSICAL, MOTOR, AND VISUAL SKILLS

Work is generally conducted both inside and outside of municipal buildings. Ability to travel throughout all areas of the various facilities including but not limited to confined areas, crawl spaces, attics, basements, pits and trench excavations, is required. Work is largely physical in nature including standing, stooping, kneeling, bending, and squatting, with lifting of up to 75 pounds (may be heavier with assistance), and may be bulky with some pulling and pushing or reaching. May carry 30-50 pounds. May require climbing.

The employee is required on occasion to work outdoors in extreme weather conditions such as rain, snow and hot/cold extremes. At times the employee will be required to work in or near interior and/or exterior construction related work environments.

Motor Skills

The work requires motor skills for assigned activities

Visual And Hearing Skills

Visual demands require routinely reading documents for general understanding and analytical purposes as well as operate motor vehicles and other equipment. Hearing demands require the ability to received detailed information through oral communication, and to make fine discriminations in sounds.

The City of Westfield is committed to maintaining a work environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Miscellaneous Information

This is a full time, 35 hour a week position.