Senior Administrative & Bid Coordinator

Socket.dev; Cookeville (TN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Vacation days

Sick leave

University holidays

Medical and life insurance

Educational benefits

Job summary

Tennessee Tech invites applications for an Administrative Specialist to support the Director, Accountant, Design Manager, CAD Operator, and Project Managers. The role coordinates bids, contracts, insurance reporting, and facility inventory while preparing F&A and THEC submittals.

You will handle general bookkeeping, prepare requisitions, maintain expenditures and records, assist with RFPs, and post opportunities online.

Qualifications

• High School diploma or equivalent.
• Four years of related professional experience or an associate's degree (60 credit hours) with two years of related experience.
• Experience with purchasing, bid logistics management and experience compiling RFPs.
• Computer literacy in software such as Microsoft Office Suite; database and spreadsheet applications.
• Ability to communicate effectively.
• Ability to maintain professional working relationships with administration, faculty, students, designers and contractors.

Responsibilities

• Provides administrative support to the Director, Accountant, Design Manager(2), CAD Operator, and Project Managers (5).
• Coordinate and manage bids, contracts, insurance reporting, Physical Facility Inventory and Survey.
• Annually audits insurance reports, and submits to TN Risk Management.
• Compiles capital budget data and prepares for THEC and F&A submission.
• Assists with updating processes, procedures, and work flow charts for the department.
• Prepares RFPs for design, construction and leases and posts them on the website.
• Reviews bid documents for compliance and coordinates bid openings.
• Enter award and approval dates into the Project Information Tracking System (PITS).
• Assists faculty, staff, students and general public with department programs and services.
• Explains policies and procedures.

Skills

Effective communication

Relationship building

Office software

Education

High school diploma or equivalent

Associate's degree (60 credit hours) with two years of related experience

Tools

Microsoft Office

Oracle ERP

Job description

Tennessee Tech invites applications for an Administrative Specialist to support the Director, Accountant, Design Manager, CAD Operator, and Project Managers. The role coordinates bids, contracts, insurance reporting, and facility inventory while preparing F&A and THEC submittals.

You will handle general bookkeeping, prepare requisitions, maintain expenditures and records, assist with RFPs, and post opportunities online.