Strategic Contracts & Budget Administrator

University of Tennessee, Knoxville; Knoxville (TN); On-site; USD 26,000 - 29,000; Full time

Job summary

University of Tennessee, Knoxville seeks an Administrative Specialist II to perform complex administrative and financial duties for the Center, including grants and contracts management, purchasing, and compliance monitoring. The role requires knowledge of UT policies and experience with procurement and invoicing across multiple projects.

The position collaborates with project management to handle stipends, contracts, reimbursements, and tuition payments, ensuring timely processing and adherence

Qualifications

• High School Diploma or equivalent.
• 2-3 years of administrative work and 1-2 years with purchasing/contracting.
• Knowledge of purchasing, contracts, and basic accounting practices.
• Ability to stay current with UT administrative and fiscal policies.
• Strong Microsoft Office skills.

Responsibilities

• Solicits vendor and consultant forms and prepares documentation for entry in DASH.
• Advises senior staff and works with vendors on contract/subcontract processing and tracking.
• Writes specifications and sole source justifications for bids and PO/contracts.
• Tracks and bills UT internal invoices across grants/contracts.
• Processes and monitors incoming invoices and ensures timely payments.
• Maintains equipment and space inventories and audits procurement cards.
• Orders supplies, equipment and software for Center or project use.
• Collaborates with Project Manager on internship stipends, contracts, relocation reimbursements, and mentor stipends.

Skills

Purchasing/contracting

Accounting basics

Microsoft Office

Independent work

Interpersonal skills

Education

High School Diploma or equivalent

Tools

MS Office

Job description

University of Tennessee, Knoxville seeks an Administrative Specialist II to perform complex administrative and financial duties for the Center, including grants and contracts management, purchasing, and compliance monitoring. The role requires knowledge of UT policies and experience with procurement and invoicing across multiple projects.

The position collaborates with project management to handle stipends, contracts, reimbursements, and tuition payments, ensuring timely processing and adherence