Administrative Services Coordinator II

Socket.dev; Cookeville (TN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Vacation accrual (1 day per month)

Sick leave (1 day per month)

Thirteen university holidays

Medical and life insurance

Retirement

Optional 401k

Educational benefits

Job summary

Tennessee Tech in Cookeville, TN seeks an administrative assistant for the School of Interdisciplinary Studies. You will serve as the department's receptionist/secretary, maintain student files, and assist the director, faculty, and advisors with various academic matters.

You will also manage fiscal records, assist with website updates, and coordinate with off-campus programs while supervising student workers and handling confidential clerical duties.

Qualifications

• High school diploma or equivalent.
• Two years of general office experience.
• Proficiency with Microsoft Outlook, Word and Excel.
• Bachelor’s degree from an accredited institution is preferred.

Responsibilities

• Serve as departmental receptionist/secretary and support the director in daily activities.
• Input classes into Coursedog and schedule classrooms.
• Maintain departmental fiscal records and process invoices/travel claims.
• Supervise student workers and coordinate with off-campus programs.
• Maintain departmental student files and assist with websites/social media.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Education

High school diploma or equivalent

Bachelor’s degree (preferred)

Tools

Talon (Oracle)

Coursedog

Job description

Description of Job Duty:

Serve as the departmental administrative assistant. Perform a wide variety of clerical duties which could be confidential in nature. Maintain departmental student files. Assist director, faculty, and advisors with a variety of student-related academic matters. Maintain departmental fiscal records and prepare various university forms associated with this responsibility. Function as the main point of contact between the School of Interdisciplinary Studies and other academic departments and off-campus programs. Maintain and update the SOIS website. Other duties as assigned.

Tennessee Tech is an Equal Opportunity/Affirmative Action employer.

Responsibilities

Essential Functions:

Serve as the departmental receptionist/secretary. Support the director in daily administrative activities. Point of contact for on and off campus programs. Assist director, faculty, and advisors with a variety of student-related academic matters, issuing of enrollment permits, drop-add slips and course substitutions. Inputs classes into Coursedog and schedules classrooms. Maintain departmental fiscal records, process university requisitions for invoices and travel claims, prepare personnel and financial components and contracts, and reconcile monthly expenditures. Assist students with registration. Handle office correspondence and perform a wide variety of clerical duties which could be confidential in nature. Technology assistance with websites, social media, faculty assistance. Maintain departmental student files, faculty academic and employment files. Supervise student workers in the accomplishment of the above tasks and office-related assignments. Serve as the central point of contact with off-campus sites and related off-campus staff.

Physical Demands:

Those typical to an office environment.

Work Hours:

Typical hours are 8:00 am - 4:30 pm.

Salary:

Level S2, Grade 6.

Benefits:

• initial accumulation of one vacation day per month


• one sick leave day per month


• thirteen (13) University holidays


• medical and life insurance (shared cost with the university)


• retirement


• optional 401k


• educational benefits

Qualifications

Minimum Qualifications:

High school diploma or equivalent. Two years of general office experience. Working proficiency with software such as Microsoft Outlook, Word and Excel. Ability to work with minimum supervision. Ability to work in a fast-paced and flexible environment. Ability to effectively supervise student workers.

Preferred Qualifications:

Bachelor’s degree from an accredited institution. Prior experience in an academic environment with basic accounting skills. Experience with Talon (Oracle) and Coursedog.