Senior Administrative Associate – Psychology Dept

Texas A&M University; Prairie View (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Texas A&M University in Prairie View, TX, seeks an Administrative Associate IV (Psychology) to coordinate complex departmental operations, fiscal activities, and personnel processes within the Department of Psychology.

Under general supervision, this role supports bachelor’s and graduate programs by handling administrative workflows, maintaining records, and ensuring policy compliance with university guidelines.

Qualifications

• Requires ability to use word processing, spreadsheet, and database apps.
• Demonstrates multitasking and teamwork.
• Strong written and verbal communication skills.
• Excellent interpersonal and organizational abilities.
• Ability to handle sensitive information with confidentiality.

Responsibilities

• Coordinate daily administrative operations for the Department of Psychology.
• Manage fiscal activities: purchasing, travel, reimbursements, payroll, budget transfers, and reporting.
• Oversee personnel and academic processes: recruitment, onboarding, course scheduling, GA appointments, student employment.
• Support program coordination: accreditation, curriculum revisions, reporting, and initiative documentation.
• Serve as primary contact for faculty, staff, students, and external partners; prepare official communications.
• Coordinate meetings, events, and travel arrangements; ensure logistics and facilities.
• Maintain official departmental records and compliance with retention requirements.
• Supervise student employees and other support staff.
• Perform other duties as assigned.

Skills

Word processing

Multitasking

Verbal / written communication

Interpersonal skills

Confidentiality

Education

High school diploma or equivalent

Four years of related experience

Associate's degree in related field (preferred)

Job description

Texas A&M University in Prairie View, TX, seeks an Administrative Associate IV (Psychology) to coordinate complex departmental operations, fiscal activities, and personnel processes within the Department of Psychology.

Under general supervision, this role supports bachelor’s and graduate programs by handling administrative workflows, maintaining records, and ensuring policy compliance with university guidelines.