Senior Administrative Associate, Parks & Recreation

City of St. Charles; Saint Charles (MO); On-site; USD 51,000 - 62,000; Full time

Job summary

The City of Saint Charles Parks and Recreation Department seeks an Administrative Associate V to provide professional administrative support to residents and guests while assisting middle and upper management. The role emphasizes confidentiality and a welcoming demeanor in a busy public environment.

Responsibilities include greeting visitors, processing registrations, handling payments, coordinating facility rentals, and maintaining accurate records in accordance with city procedures; strong MS

Qualifications

• High school diploma or equivalent with 5–7 years of related experience.
• Expert knowledge of Microsoft Office Suite applications.
• Parks and Recreation Registration/Reservation software.
• Must quickly learn new software packages.
• Ability to deal with the public in a professional manner.
• Ability to maintain confidentiality and exercise independent judgment.

Responsibilities

• Greet visitors and answer high-volume calls, directing to appropriate staff.
• Process registrations and coordinate facility rentals.
• Collect, safeguard and account for payments per city procedures.
• Process invoices and vendor inquiries with accuracy.
• Assist with building reservations and special events.
• Prepare reports and summaries; screen incoming correspondence.

Skills

Microsoft Office Suite

Registration/Reservation software

Education

High school diploma or equivalent

5–7 years of related experience

Tools

Parks and Recreation software

Job description

The City of Saint Charles Parks and Recreation Department seeks an Administrative Associate V to provide professional administrative support to residents and guests while assisting middle and upper management. The role emphasizes confidentiality and a welcoming demeanor in a busy public environment.

Responsibilities include greeting visitors, processing registrations, handling payments, coordinating facility rentals, and maintaining accurate records in accordance with city procedures; strong MS