PT Administrative Clerk -Parks & Rec

City of Leavenworth, Kansas; Leavenworth (KS); On-site; USD 17,000 - 22,000; Part time

Job summary

City of Leavenworth, Kansas is seeking a Part-time Administrative Clerk for the Parks and Recreation Department. The role supports the Performing Arts Center, handles customer service tasks, data entry, invoicing, and general office duties.

Responsibilities include filing, mail processing, website updates, and assisting with event logistics and attendee documentation. Strong communication skills, reliability, and the ability to multitask in a busy office are essential.

Qualifications

• High school diploma or GED is required.
• Minimum of one year experience in performing administrative or clerical duties.
• Valid driver's license at time of application and insurability.
• Type at least 35 WPM; typing test administered at partnership center.
• Proficient with computers and Windows-based software (Word, Excel, Access, Outlook).
• Knowledge of website development/maintenance and social media posting.

Responsibilities

• Perform general administrative and clerical duties: answering phones, assisting customers, copying/scanning, filing.
• Compose and edit correspondence, forms, reports, and purchase orders with attention to accuracy.
• Maintain paper and electronic files; manage mail processing and citizen requests for information or service.
• Assist with updating department website and attendee-related paperwork.
• Assist with inventory of office supplies and processing invoices in city financial software.

Skills

Public relations

Verbal communication

Written communication

Multitasking

Customer service

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Access

Outlook

Website maintenance

Job description

POSITION DESCRIPTION

Position Title: PT Administrative Clerk Parks & Rec

Department: Parks and Recreation Division: Recreation FLSA Status:

Non-exempt Retirement: KPERS Date: February 6, 2025

GENERAL PURPOSE:

Provide administrative/general office support to the Parks and Recreation Department to include the Performing Arts Center. Tasks include customer service functions and varied administrative work such as word processing, data entry, record keeping, invoice processing,

Filing, Processing Mail And Website Maintenance. SUPERVISION RECEIVED

Work is performed under the immediate supervision of the Parks and Recreation Director with general guidance from the Deputy Director and Parks And Recreation Administrative Assistant.

Parks And Recreation Administrative Assistant. SUPERVISION EXERCISED

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Performs general and routine administrative and clerical duties to include answering phones, providing customer assistance, copying and scanning documents, filing, etc. Provides assistance for play productions at the Performing Arts Center for the River City Community Players to include but not limited to arranging royalty, deposit and rental payments; printing/copying of unrestricted material; processing expense reimbursements; returning rental materials in properly prepared packages; etc.


• Composes and edits/proofs a variety of correspondence which may include letters, memorandums, forms, reports, purchase orders, etc. requiring judgment as to content, accuracy and completeness.


• Compiles, retrieves, maintains and updates paper and electronic documents, files, reports, contact lists and other records within the department.


• Processes, sorts and distributes incoming mail; prepares and processes all outgoing mail. Assists with all citizen contacts to include requests for information or service, on-line and in-person reservations and registrations, complaints, etc. Provide prompt and professional service and follow-up when necessary.


• Assists with maintaining department website for updates and accuracy as needed.


• Assists with developing attendee lists and any required attendee paperwork/correspondence.


• Assists with ordering and maintaining inventory of office equipment and supplies.


• Assists with coding and entering department invoices and requisitions into the citys financial Software System.


• Performs Other Duties As Required Or Assigned.

PERIPHERAL DUTIES

• Attends Parks and Community Activities Advisory Board meetings in Administrative Assistants absence.


• May participate in parks and recreation sponsored events as requested.


• May serve as a member on various department committees.

MINIMUM QUALIFICATIONS

• Education and Experience: (A) Graduation from high school or GED equivalent.


• (B) Minimum of one year experience in performing administrative or general office/clerical duties.


• (C) Must possess a valid drivers license at time of application (and maintain for duration of employment) and meet insurability standards under fleet insurance policy.


• (D) Must be able to type a minimum of 35 WPM. Typing test is administered at the Leavenworth Workforce Partnership Center.


• (E) High level of experience with computers and office equipment.


• Necessary Knowledge, Skills and Abilities: Working Knowledge of: Computer software, office equipment and electronic data processing in a Windows-based environment to include Microsoft Word, Excel, Access and Outlook. Business English, spelling and business math; Accounting principles and procedures; General office practices and procedures; General record keeping procedures. Working knowledge of website development/maintenance and social media posting.


• Skills: Public relations and public speaking; Effective verbal and written communication skills; Composing/preparing memos, reports and correspondence; Skill in operating the listed tools and equipment.


• Ability to: Function effectively with minimal instruction and changing priorities; Read, write and speak English distinctly and clearly; Follow oral and written instructions; Effectively present information verbally, and in writing, to individuals or groups; Maintain composure while working in a high traffic environment and able to multi-task and work independently, with limited supervision; Deal professionally and courteously with the public; receive and process requests; establish and maintain effective working relationships with the public, departmental personnel, vendors and other City and County agencies/personnel.

DESIRABLE QUALIFICATIONS

• (A) Two or more years experience in a business, professional or governmental office performing a broad range of administrative duties.


• (B) Post-secondary, Vo-tech, secretarial school or associates degree in closely related field.


• (C) Previous experience in a Parks/Recreation department with similar duties and responsibilities.


• (D) Experience in the use of social media Networks, Such As Facebook, Twitter, Etc.

TOOLS AND EQUIPMENT

• Multi-line telephone system;


• Personal computer, including Microsoft Office,