Senior Executive Assistant to HR Director

City of St. Charles, MO; Saint Charles (MO); On-site; USD 53,000 - 72,000; Full time

Job summary

City of Saint Charles is seeking an Executive Assistant II in the Human Resources Department. The role provides high-level administrative and operational support to the HR Director, coordinating calendars, meetings, and sensitive personnel matters with confidentiality and professionalism.

The position requires strong Microsoft Office skills, multitasking in a fast-paced environment, and proactive problem-solving to support department initiatives and events.

Qualifications

• High school diploma or equivalent required with 7+ years of related experience preferred.
• Proficient in Microsoft Office Suite applications.
• Ability to handle sensitive information with confidentiality and discretion.
• Independent judgment and initiative on sensitive assignments.

Responsibilities

• Provide advanced administrative support to the HR Director and senior leadership, including calendar management, meeting coordination, and preparation of agendas, reports, and briefing materials.
• Serve as a primary point of contact for internal and external stakeholders, exercising discretion and professionalism with confidential personnel matters.
• Coordinate and track departmental projects, initiatives, and deadlines to ensure timely completion and alignment with HR priorities.
• Prepare, review, and edit documents, ensuring accuracy and compliance with regulations and city standards.
• Maintain confidential employee records and HR documentation in accordance with legal requirements and retention policies.

Skills

Customer service

Team player

Time management

Proactive thinker

Problem-solver

Continuous improvement mindset

Accountability focus

Education

High school diploma or equivalent

Job description

City of Saint Charles is seeking an Executive Assistant II in the Human Resources Department. The role provides high-level administrative and operational support to the HR Director, coordinating calendars, meetings, and sensitive personnel matters with confidentiality and professionalism.

The position requires strong Microsoft Office skills, multitasking in a fast-paced environment, and proactive problem-solving to support department initiatives and events.