Senior Administrative Associate — Cell Biology & Genetics

Texas A&M University System; Bryan (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Texas A&M University Health Science Center, located in Bryan, TX, seeks an Administrative Associate V for the Department of Cell Biology and Genetics to provide essential office support, manage schedules, inventory, and project tasks. This role serves as a backup to the Administrative Coordinator and requires strong organizational and communication skills.

Responsibilities include meeting scheduling, document editing, and using AggieBuy for supplies, with emphasis on confidentiality and

Qualifications

• Proficient in word processing, spreadsheets, and database applications.
• Strong written and oral communication skills with excellent planning and organizational abilities.
• Proficiency in Microsoft Excel, Word, Outlook, Concur, FFX, and Workday.
• Experience with FAMIS, FRS, Canopy, Maestro, and AggieBuy.
• Ability to multitask and work cooperatively with others.
• Excellent analytical, interpersonal, and organizational skills.
• Ability to work in a high-stress environment and handle confidential information.
• Ability to work independently when assigned a project.
• Strong interpersonal and organizational skills.

Responsibilities

• Provides administrative support to the Department of Cell Biology and Genetics.
• Assists in development of office procedures and specialized functions.
• Composes correspondence, reports, and presentations, including editing and proofreading.
• Verifies, processes, and reviews forms and documents.
• Performs analyses and project summaries.
• Uses AggieBuy to order office supplies and handles packages.
• Maintains lab staff and academic collaboration lists.
• Supports Sr. Administrative Coordinator with paperwork for collaborators and visiting scholars.
• Acts as first point of contact for visitors and manages mail and inquiries.
• Coordinates facilities, events, and inventory across the department.
• Submits facilities work orders and tracks status; interfaces with risk management.
• Performs other duties as assigned.

Skills

Word processing

Spreadsheets

Databases

Multitasking

Written communication

Analytical skills

Interpersonal skills

Organizational skills

High-stress environment

Confidentiality

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Concur

FFX

Workday

FAMIS

FRS

Canopy

Maestro

AggieBuy

Job description

Texas A&M University Health Science Center, located in Bryan, TX, seeks an Administrative Associate V for the Department of Cell Biology and Genetics to provide essential office support, manage schedules, inventory, and project tasks. This role serves as a backup to the Administrative Coordinator and requires strong organizational and communication skills.

Responsibilities include meeting scheduling, document editing, and using AggieBuy for supplies, with emphasis on confidentiality and