Senior Administrative Assistant, Wolfson Children's Hospital

Baptist Health; Jacksonville (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Wolfson Children's Hospital in Jacksonville, Florida, part of Baptist Health, is seeking a Senior Administrative Assistant to support the Vice Presidents of Operations and Patient Care Services.

The role emphasizes high-level administrative support, calendar management, meeting coordination, drafting correspondence, and ensuring confidentiality in a fast-paced healthcare setting. The ideal candidate will bring organization, initiative, and discretion.

Qualifications

• More than 5 years of executive administrative support experience.
• High School Diploma or equivalent required.
• AA or AS degree preferred.

Responsibilities

• Provide high-level administrative support to ensure efficient daily operations.
• Manage complex calendars, schedule appointments, and coordinate meetings.
• Respond to telephone inquiries and serve as a professional point of contact for internal and external stakeholders.
• Draft, prepare, and manage professional correspondence, reports, and documents.
• Maintain organized electronic files, records, and administrative documentation.
• Coordinate meeting logistics, including scheduling, preparation of materials, and follow-up communication.
• Arrange travel, lodging, and related accommodations as needed.
• Develop and prepare PowerPoint presentations, spreadsheets, flowcharts, reports, and other business documents.
• Utilize Microsoft Office and other desktop technologies to support administrative and operational needs.
• Manage multiple assignments and deadlines while maintaining accuracy, confidentiality, and attention to detail.
• Perform additional administrative responsibilities and special projects as assigned.

Skills

Executive administrative support

Calendar management

Communication skills

Education

High School Diploma or equivalent

AA/AS degree preferred

Tools

Microsoft Office

PowerPoint

Excel

Job description

About Wolfson Children’s Hospital

Wolfson Children’s Hospital is the only children’s hospital in the region, and is ranked by U.S. News & World Report among the best children’s hospitals in the U.S. We’re a part of Baptist Health, which is recognized as a top place to work in health care and features several centers of excellence, including Baptist MD Anderson Cancer Center, Baptist Heart Hospital, Baptist Neurological Institute and Wolfson Children's Hospital.

About Wolfson Children’s Hospital

Wolfson Children’s Hospital is the only children’s hospital in the region, and is ranked by U.S. News & World Report among the best children’s hospitals in the U.S. We’re a part of Baptist Health, which is recognized as a top place to work in health care and features several centers of excellence, including Baptist MD Anderson Cancer Center, Baptist Heart Hospital, Baptist Neurological Institute and Wolfson Children's Hospital.

Senior Administrative Assistant, Wolfson Children's Hospital

Baptist Health is seeking an experienced, highly organized, and detail-oriented Senior Administrative Assistant to join our team at Wolfson Children's Hospital in Jacksonville, Florida.

This position provides high-level administrative support to the Vice President of Operations and the Vice President of Patient Care Services at Wolfson Children's Hospital. The Senior Administrative Assistant will play a key role in supporting daily operations, managing executive calendars, coordinating meetings, preparing correspondence, and ensuring effective communication across leadership teams.

The ideal candidate is a proactive, resourceful, and highly organized professional who thrives in a fast-paced healthcare environment. This individual must be comfortable supporting multiple executives, managing competing priorities, anticipating leadership needs, and maintaining a high level of professionalism, discretion, and confidentiality.

Job Responsibilities

• Provide high-level administrative support to ensure efficient daily operations.
• Manage complex calendars, schedule appointments, and coordinate meetings.
• Respond to telephone inquiries and serve as a professional point of contact for internal and external stakeholders.
• Draft, prepare, and manage professional correspondence, reports, and documents.
• Maintain organized electronic files, records, and administrative documentation.
• Coordinate meeting logistics, including scheduling, preparation of materials, and follow-up communication.
• Arrange travel, lodging, and related accommodations as needed.
• Develop and prepare PowerPoint presentations, spreadsheets, flowcharts, reports, and other business documents.
• Utilize Microsoft Office and other desktop technologies to support administrative and operational needs.
• Manage multiple assignments and deadlines while maintaining accuracy, confidentiality, and attention to detail.
• Perform additional administrative responsibilities and special projects as assigned.

Experience Required

• More than 5 years of executive administrative support experience.

Education Required

• High School Diploma or equivalent required.
• Associate of Arts (AA) or Associate of Science (AS) degree preferred.

Primary Location:

Downtown - Main Building