Senior Administrative Assistant to the HS Principal

Jupiter Christian School; Florida; On-site; USD 38,000 - 52,000; Full time

Job summary

Jupiter Christian School in Jupiter, FL is seeking an Administrative Assistant to the High School Principal. The role provides essential clerical support, calendar management, and communication with families and staff to advance the school’s mission.

The successful candidate will handle confidential information with discretion, liaise with multiple stakeholders, and help organize events, meetings, and planning activities across the HS, maintaining a professional Christian environment.

Qualifications

• Must have a clear testimony of personal faith in Jesus Christ.
• Active membership and involvement in local church.
• High school diploma required; college degree preferred.
• Experience related to the job requirements above.

Responsibilities

• Provide support and assistance to the HS principal.
• Facilitate and manage appointments, meetings, phone calls, letters, and emails for the HS principal.
• Manage the daily calendar of the HS principal.
• Assist with drafting correspondence for principal approval as directed.
• Publish mass emails and information to parents as directed.
• Maintain receipts and reconcile monthly expense accounts for the HS principal.
• Assist in covering classes when substitutes and/or faculty are not available.
• Help to plan and facilitate Back-to-School Orientations for students and parents as directed.
• Help plan and facilitate Curriculum Night for Parents as directed.
• Help plan and facilitate Parent/Teacher Conferences throughout the year.
• Assist principal in organizing R.E.A.C.H. Week Enrichment experiences, develop print & brochure, and track registrations as directed.
• Assist the HS Assistant Principal with the High School Exam Schedules & coordinate study halls for all students.
• Help plan and facilitate HS Academic Awards in the spring as directed.
• Assist in coordinating and publishing HS Summer Reading & Supply List.
• Assist with publishing the Weekly Planner for all faculty and staff, which consists of gathering and tracking all field-trip dates, scheduled outings, and upcoming events for faculty planning. (as needed)
• Gather and publish daily announcements for faculty and students in grades 9-12 maintaining sporting events, games, early dismissals, and safety drills, daily announcements for clubs and faculty, etc.
• Assist principal with hiring candidates via JCS protocols e.g. creating folders, monitoring checklist, setting interview, etc.
• Maintain the HS public drive folder with necessary documents for all faculty and staff.
• Assist principal in gathering HS curriculum inventory for Academic Leads, departments, and ordering necessary curriculum and subscriptions for the upcoming school year.
• Work with HS principal and Facilities to monitor classroom furniture inventory and needs and assist with purchasing.
• Work with the Director of Communication for weekly e-newsletter and website content.
• Assist in cafeteria coverage when faculty and/or admin are not available.
• Attend all faculty meetings and assist as directed.
• Collect mail for principals from the workroom daily.
• Maintain confidentiality in all JCS matters including personal and professional information.
• Ad hoc support for the Guidance department.

Education

High School Diploma

College degree preferred

Job description

Jupiter Christian School in Jupiter, FL is seeking an Administrative Assistant to the High School Principal. The role provides essential clerical support, calendar management, and communication with families and staff to advance the school’s mission.

The successful candidate will handle confidential information with discretion, liaise with multiple stakeholders, and help organize events, meetings, and planning activities across the HS, maintaining a professional Christian environment.