Administrative Assistant to the HS Principal

Jupiter School Services Limited; Florida; On-site; USD 40,000 - 60,000; Full time

Job summary

Jupiter Christian School in Jupiter, FL seeks an Administrative Assistant to the HS Principal. The role provides clerical support, manages the HS principal's calendar, drafts correspondence, and handles communications with parents and staff.

The position is full-time, on-site, with duties including event coordination, expense reconciliation, and confidentiality in all school matters. A strong Christian ethos and ability to work with diverse stakeholders are essential.

Qualifications

• Must communicate well with various types of people.
• Must handle confidential information appropriately.
• Must maintain courteous, professional, respectful attitude and integrity.

Responsibilities

• Provide support and clerical assistance to the HS principal.
• Facilitate and manage appointments, meetings, phone calls, letters, and emails for the HS principal.
• Manage the daily calendar of the HS principal.
• Assist with drafting correspondence for principal approval as directed.
• Publish mass emails and information to parents as directed.
• Maintain receipts and reconcile monthly expense accounts for the HS principal.
• Assist in covering classes when substitutes and/or faculty are not available.
• Plan and facilitate Back-to-School Orientations for students and parents.
• Plan and facilitate Curriculum Night for Parents and Parent/Teacher Conferences.
• Coordinate and publish HS announcements and oversee weekly planner for faculty and staff.
• Assist in hiring candidates via JCS protocols.
• Maintain HS public drive folder with necessary documents.
• Assist with HS curriculum inventory and purchasing.

Education

High school diploma

Job description

Administrative Assistant to the HS Principal

Location: Jupiter, FL

Founded in 1963, Jupiter Christian School is committed to excellence in teaching the mind, reaching the heart, and inspiring servant leaders to impact the world for Jesus Christ. Jupiter Christian School distinctively educates students in a Nurturing Community to Excel in life and engage the world.

Job Summary: The Jupiter Christian School Staff Member must be a spiritually sensitive individual who understands the mission and philosophy of Jupiter Christian School and is committed to help see it become a reality in the lives of our students by manifesting, by precept and example, the highest Christian virtue and personal decorum, serving as a Christian role model (I Timothy 4:12) both in and out of school (Luke 6:40), and as an example to parents and fellow employees in judgment, dignity, respect, and Christian living according to the Conditions of Employment outlined in the JCS Personnel Handbook. The ability to communicate well with various types of people, handle confidential information appropriately, maintain a courteous, professional, and respectful attitude and integrity in all situations are prerequisites.

General Description of Duties and Responsibilities

The Assistant to the High School Principal provides support and clerical assistance to the HS principal.

Full-Time exempt Staff. A full-time, year-round, exempt staff member is a JCS employee whose primary responsibility is to serve in non-instructional areas throughout the institution.

Essential Job Requirements

• Provide support and assistance to the HS principal.
• Facilitate and manage appointments, meetings, phone calls, letters, and emails for the HS principal.
• Manage the daily calendar of the HS principal.
• Assist with drafting correspondence for principal approval as directed.
• Publish mass emails and information to parents as directed.
• Maintain receipts and reconcile monthly expense accounts for the HS principal.
• Assist in covering classes when substitutes and/or faculty are not available.
• Help to plan and facilitate Back-to-School Orientations for students and parents as directed.
• Help plan and facilitate Curriculum Night for Parents as directed.
• Help plan and facilitate Parent/Teacher Conferences throughout the year.
• Assist principal in organizing R.E.A.C.H. Week Enrichment experiences, develop print & brochure, and track registrations as directed.
• Assist the HS Assistant Principal with the High School Exam Schedules & coordinate study halls for all students.
• Help plan and facilitate HS Academic Awards in the spring as directed.
• Assist in coordinating and publishing HS Summer Reading & Supply List.
• Assist with publishing the Weekly Planner for all faculty and staff, which consists of gathering and tracking all field-trip dates, scheduled outings, and upcoming events for faculty planning. (as needed)
• Gather and publish daily announcements for faculty and students in grades 9-12 maintaining sporting events, games, early dismissals, and safety drills, daily announcements for clubs and faculty, etc.
• Assist principal with hiring candidates via JCS protocols e.g. creating folders, monitoring checklist, setting interview, etc.
• Maintain the HS public drive folder with necessary documents for all faculty and staff.
• Assist principal in gathering HS curriculum inventory for Academic Leads, departments, and ordering necessary curriculum and subscriptions for the upcoming school year.
• Work with HS principal and Facilities to monitor classroom furniture inventory and needs and assist with purchasing.
• Work with the Director of Communication for weekly e-newsletter and website content.
• Assist in cafeteria coverage when faculty and/or admin are not available.
• Attend all faculty meetings and assist as directed.
• Collect mail for principals from the workroom daily.
• Maintain confidentiality in all JCS matters including personal and professional information.
• Ad hoc support for the Guidance department.

I. Qualifications

Spiritual

Must have a clear testimony of personal faith in Jesus Christ as Savior.

Please check the school's website (www.jupiterchristian.org) regarding personal faith alignment to the JCS statement of Faith.

Must be able to demonstrate active membership and involvement in local church.

Education

Required: While a college degree is preferred, a candidate must hold a high school diploma.

Experience

The candidate must have work experience related to the job requirements above.