Senior Administrative Assistant – Research & Travel Support

Harvard University; Boston (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous paid time off including Paren

Medical, dental, and vision health ins

Retirement plans with university con

Wellbeing and mental health resources

Support for families and caregivers

Professional development opportunities

Commuter benefits, campus perks

Job summary

Harvard University’s Harvard T.H. Chan School of Public Health is seeking an organized Administrative Assistant to provide day-to-day support in a clinical and academic environment.

The role emphasizes discretion, professional communication, calendar management, and coordination of meetings and travel. The successful candidate will handle correspondence, assist with research-related tasks, and maintain meticulous records while working closely with clinicians, researchers, and institutional

Qualifications

• 3+ years of relevant experience is required; a combination of education and experience may be considered.
• Associate or bachelor’s Degree preferred
• Proficiency with Microsoft Office
• Strong problem solving skills with meticulous attention to detail
• Strong communication skills
• Work independently with minimal supervision
• Handle complex and confidential information with discretion
• Highly organized, creative, motivated, and passionate about achieving results
• Excellent interpersonal skills and can work well with others

Responsibilities

• Manage Dr. Mahalingaiah’s calendar, including scheduling and coordinating meetings, conferences, and travel arrangements (including booking flights and hotel reservations)
• Prepare, process, and reconcile corporate card expenses and reimbursements in compliance with University and sponsor policy; serving as the team's subject-matter resource on Harvard travel and reimbursement/Concur policy
• Serve as primary administrative point of contact for students, collaborators, and institutional offices via phone, email, and in-person communication
• Draft, proofread, and format professional correspondence, emails, letters, and reports
• Assist with research- and academic-related administrative tasks (e.g., scheduling meetings, helping coordinate events, preparing CV or biosketch updates, etc.), as directed
• Other duties as assigned

Skills

Detail-oriented

Communication skills

Discretion

Organized

Independent worker

Interpersonal skills

Education

Associate or Bachelor’s Degree preferred

Tools

Microsoft Office

Job description

Harvard University’s Harvard T.H. Chan School of Public Health is seeking an organized Administrative Assistant to provide day-to-day support in a clinical and academic environment.

The role emphasizes discretion, professional communication, calendar management, and coordination of meetings and travel. The successful candidate will handle correspondence, assist with research-related tasks, and maintain meticulous records while working closely with clinicians, researchers, and institutional