Senior Administrative Assistant: Projects & Coordination

Fontainebleau Miami Beach; Miami Beach (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Fontainebleau Miami Beach is seeking an experienced Administrative Assistant to provide comprehensive secretarial support to the home department. The role includes typing, filing, scheduling, payroll coordination, meeting coordination, and special projects, with a focus on organization and confidentiality.

The ideal candidate will have five years of administrative experience in a busy environment, strong writing and communication skills, and proficiency in Microsoft Office.

Qualifications

• High school education or equivalent.
• Five years’ experience as an administrative assistant in high-volume settings.
• Knowledge of organization, planning, records management, and general administration.
• Excellent written and verbal communication; ability to work with staff.

Responsibilities

• Answer telephones and transfer to appropriate staff member.
• Create and modify documents using Microsoft Office.
• Maintain confidentiality in all aspects of client, staff and agency information.
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Research, price, and purchase office furniture and supplies.
• Setup and coordinate meetings and conferences.
• Support staff in assigned project-based work.
• Prepare responses to correspondence containing routine inquiries.

Skills

Administrative support

Microsoft Office

Payroll

Records management

Communication

Problem-solving

Organization

Clerical work

Education

High school diploma or equivalent

Tools

Microsoft Office

QuickBooks

Job description

Fontainebleau Miami Beach is seeking an experienced Administrative Assistant to provide comprehensive secretarial support to the home department. The role includes typing, filing, scheduling, payroll coordination, meeting coordination, and special projects, with a focus on organization and confidentiality.

The ideal candidate will have five years of administrative experience in a busy environment, strong writing and communication skills, and proficiency in Microsoft Office.