Strategic Executive Admin & Operations Support

Fontainebleau Miami Beach; Miami Beach (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Fontainebleau Miami Beach is seeking an experienced administrative professional to provide comprehensive support for the home department. The role includes typing, filing, scheduling, payroll, and financial record keeping in a fast-paced setting on Miami Beach.

The ideal candidate demonstrates strong organization, confidentiality, and excellent written communication, with five years of administrative experience in a high-volume environment.

Qualifications

• This position requires administrative and secretarial support across the home department.
• Responsible for financial record keeping, payroll, meeting coordination and special projects.
• Independent judgment is required to plan, prioritize and organize workload.

Responsibilities

• Answer telephones and transfer to appropriate staff.
• Create and modify documents using Microsoft Office.
• Maintain confidentiality in all client, staff and agency information.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing systems.
• Research, price, and purchase office furniture and supplies.
• Setup and coordinate meetings and conferences.
• Support staff on project-based work.
• Prepare responses to routine inquiries.
• Create/modify invoices, reports, memos and letters using MS Office/QuickBooks.

Skills

Administrative support

Office management

Microsoft Office

Payroll

Meeting coordination

Education

High school diploma or equivalent

Tools

Microsoft Office

QuickBooks

Job description

Fontainebleau Miami Beach is seeking an experienced administrative professional to provide comprehensive support for the home department. The role includes typing, filing, scheduling, payroll, and financial record keeping in a fast-paced setting on Miami Beach.

The ideal candidate demonstrates strong organization, confidentiality, and excellent written communication, with five years of administrative experience in a high-volume environment.