Senior Administrative Assistant - Operations & Projects

Rhoads-Industries,-Inc.; Philadelphia (Philadelphia County); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive health insurance packages

401k matching

PTO

Job summary

Rhoads Industries, a long‑standing Philadelphia‑based shipyard and industrial services provider, is seeking a 1st shift Administrative Assistant. You will support the Vice President, Operations with research, reporting, and clerical tasks, while coordinating calendars, meetings, and travel.

Strong discretion and executive‑level communication are essential in a fast‑paced environment. The role emphasizes cross‑department collaboration, document preparation, and efficient office management within

Qualifications

• 8–10 years of experience in project coordination and executive assistance.
• Minimum of 5 years of experience providing high‑level support to senior executives.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and written/verbal communication skills.
• Discretion and confidentiality are essential attributes.

Responsibilities

• Provide high‑level administrative support to the Vice President, Operations, including research, reports, and correspondence.
• Maintain the Operations calendar; schedule meetings, appointments, and travel.
• Screen calls, prepare minutes, and coordinate conferencing.
• Draft internal and external communications; handle confidential information with discretion.
• Organize meetings, book venues, prepare agendas and materials; record minutes.
• Arrange travel itineraries, accommodations, and expense reports.
• Support project planning and track timelines and deliverables.

Skills

Project coordination

Executive assistance

Organizational skills

Communication skills

Discretion

Multitasking

Time management

Microsoft Office

Education

Associate’s degree or Bachelor’s in Business Administration or Office Administration

Tools

Microsoft Office Suite

Job description

Rhoads Industries, a long‑standing Philadelphia‑based shipyard and industrial services provider, is seeking a 1st shift Administrative Assistant. You will support the Vice President, Operations with research, reporting, and clerical tasks, while coordinating calendars, meetings, and travel.

Strong discretion and executive‑level communication are essential in a fast‑paced environment. The role emphasizes cross‑department collaboration, document preparation, and efficient office management within