Operations Executive Assistant - 2nd Shift

Rhoads Industries, Inc.; Philadelphia (Philadelphia County); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive health insurance packages

401k matching

PTO

Job summary

Rhoads Industries, Inc. is seeking an experienced Administrative Assistant for the 2nd shift in Philadelphia, PA. The role supports the VP of Operations with research, reports, correspondence, scheduling, and travel arrangements.

You will coordinate meetings, handle confidential information, and liaise with internal and external stakeholders to ensure project success. The ideal candidate has 8–10 years of coordination/executive support experience, strong MS Office skills, excellent organization,

Qualifications

• Associate’s degree required; Bachelor’s preferred.
• 8–10 years in project coordination/executive support.
• 5+ years directly supporting senior executives.
• Strong organization and communication skills.
• Professionalism and discretion are essential.
• Ability to multitask in a fast-paced environment.
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High typing speed (70–100 wpm) and multitasking ability.

Responsibilities

• Provide high-level administrative support to VP Operations.
• Manage Operations calendar, travel, minutes, and correspondence.
• Screen calls and distribute mail and emails.
• Prepare reports, presentations, and correspondence.

Skills

Executive support

MS Office

Typing 70–100 wpm

Time management

Communication

Discretion

Education

Associate’s degree in Business Administration

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Rhoads Industries, Inc. is seeking an experienced Administrative Assistant for the 2nd shift in Philadelphia, PA. The role supports the VP of Operations with research, reports, correspondence, scheduling, and travel arrangements.

You will coordinate meetings, handle confidential information, and liaise with internal and external stakeholders to ensure project success. The ideal candidate has 8–10 years of coordination/executive support experience, strong MS Office skills, excellent organization,