Senior Administrative Assistant Onsite to Executives

Ultimate Staffing Services; Los Angeles (CA); On-site; USD 73,000 - 86,000; Full time

Job summary

Ultimate Staffing Services in Los Angeles is seeking a Level III Administrative Assistant for a 6-month, 100% onsite W-2 contract. Compensation is USD 35 to USD 41.38 per hour, DOE.

The role requires strong calendar management, travel coordination, document preparation, and professional communication. You will support senior managers and act as the first point of contact for internal and external inquiries, handling confidential information with discretion.

Qualifications

• 5+ years of experience as an administrative assistant.
• Strong written and verbal communication skills.
• Ability to prioritize and manage multiple tasks with discretion.

Responsibilities

• Provides administrative support.
• Extensively manages calendars; schedules meetings and negotiates timing.
• Coordinates meetings, rooms, visitors, and documentation; distributes materials.
• Manages travel arrangements and related paperwork.
• Prepares correspondence, reports, and presentations; checks grammar and formatting.
• Handles mail and calls; provides back-up for other assistants.
• Maintains files and databases; handles confidential information.

Skills

Administrative support

Calendar management

Travel arrangements

Communication

Attention to detail

Confidentiality

Tools

Microsoft Office

Outlook

Excel

Job description

Ultimate Staffing Services in Los Angeles is seeking a Level III Administrative Assistant for a 6-month, 100% onsite W-2 contract. Compensation is USD 35 to USD 41.38 per hour, DOE.

The role requires strong calendar management, travel coordination, document preparation, and professional communication. You will support senior managers and act as the first point of contact for internal and external inquiries, handling confidential information with discretion.