Senior Administrative Assistant & Office Operations Lead

HDR, Inc.; Benbar (TN); On-site; USD 42,000 - 62,000; Full time

Job summary

HDR, Inc. is seeking a Senior Administrative Assistant in Brentwood, TN to support a rapidly growing office.

The role reports to the Office Principal and involves a range of administrative duties to keep the office efficient and well-organized. You will handle scheduling, correspondence, onboarding assistance, meeting logistics, budgeting support, and document preparation while maintaining a professional and discreet approach to sensitive information.

Qualifications

• High school diploma or equivalent required.
• Minimum of 3 years experience in administrative support.
• Proficient in MS Office Suite (Word, Outlook).
• Excellent verbal and written communication skills.
• Professional, organized, and detail oriented with multi-tasking ability.

Responsibilities

• Provide administrative support for staff including phone coverage, mail, scheduling, and expense reports.
• Greet guests and staff with professionalism and courtesy.
• Assist with onboarding materials and staff training.
• Coordinate meeting facilities and logistics, prepare materials, and manage events.
• Support budgeting and accounting tasks for office operations.
• Create and manage Excel spreadsheets and PowerPoint presentations.
• Maintain confidential information with discretion.
• Respond to inquiries about office policies and procedures.
• Organize office supplies and coordinate facilities repairs when needed.
• Assist executives with administrative tasks as needed.

Education

High School diploma or equivalent

Tools

MS Office

Job description

HDR, Inc. is seeking a Senior Administrative Assistant in Brentwood, TN to support a rapidly growing office.

The role reports to the Office Principal and involves a range of administrative duties to keep the office efficient and well-organized. You will handle scheduling, correspondence, onboarding assistance, meeting logistics, budgeting support, and document preparation while maintaining a professional and discreet approach to sensitive information.